Workplace Experience Specialist

ryansg; United States; On-site; USD 55,000 - 85,000; Full time

Job summary

ryansg is seeking a Workplace Experience Specialist to shape a welcoming, high-performing workplace. You will blend employee engagement, office operations, events, and vendor management to support firmwide priorities.

In this role, you will own initiatives from concept to completion, coordinate events, manage vendors, and communicate with teams. You will help maintain a productive, inclusive office environment that reflects our culture.

Qualifications

• Experience coordinating workplace events and programs.
• Strong vendor management and budgeting skills.
• Proven ability to balance multiple projects and priorities.

Responsibilities

• Own and execute workplace experience initiatives for offices.
• Plan onsite and offsite events, programs, and celebrations.
• Manage relationships with building management and vendors.
• Develop internal communications and culture initiatives.
• Own projects from concept to completion with follow-up.

Skills

Event planning

Vendor management

Operations coordination

Employee engagement

Job description

Position Summary

The Workplace Experience Specialist helps shape an intentional, engaging, and high-performing workplace experience while ensuring day-to-day office operations run smoothly and supporting the broader priorities of the Workplace Experience team. This dynamic, highly visible individual contributor role blends employee experience, office operations, events, communications, vendor management, and special projects.

Success requires strong judgment, creativity, resourcefulness, and follow-through. The Specialist is expected to recognize what needs attention, prioritize competing requests, recommend solutions, and own work through completion. They balance service with accountability, establish appropriate boundaries, and make thoughtful decisions about where time and resources will have the greatest employee and business impact.

What will your job entail?

Workplace Experience & Employee Engagement

Own and execute workplace experience initiatives for assigned employee populations and offices, supporting firmwide priorities as needed.

Plan and execute intentional experiences including onsite and offsite events, employee programs, celebrations, volunteer and giveback initiatives, recognition moments, and other engagement activities.

Identify creative opportunities to improve the employee experience beyond traditional workplace programming.

Use employee feedback and available insights to recommend improvements and evolve programming.

Ensure initiatives are inclusive, appropriately scaled, and connected to a clear employee or business need.

Office Experience & Operations

Maintain a workplace environment that is welcoming, functional, professional, and reflective of the company's culture.

Manage relationships with building management, office vendors, service providers, and internal partners to address office needs, repairs, enhancements, and employee-facing concerns.

Manage workplace supplies, amenities, food and beverage programs, and shared employee spaces while operating within established budgets, proactively addressing needs before they disrupt the employee experience.

Support visitors and new hires with workspace readiness, building and office access, supplies, meetings, lunches, and other workplace logistics.

Identify recurring issues or inefficient processes and recommend sustainable solutions rather than repeatedly working around the problem.

Escalate risks, service issues, or larger workplace needs early with appropriate context and a recommended path forward whenever possible.

Communications & Culture

Develop and execute clear, engaging internal communications, including newsletters, employee announcements, onboarding materials, event communications, recognition, and other Workplace Experience messaging.

Identify creative ways to communicate, connect, and share information across offices, business units, and remote populations.

Serve as a visible ambassador for company culture, values, performance expectations, and Workplace Experience initiatives.

Help employees navigate available resources while reinforcing individual ownership, accountability, and established processes.

Program & Project Ownership

Own assigned initiatives from concept through completion, including planning, coordination, execution, follow-up, and measurement of outcomes.

Anticipate dependencies, next steps, and potential barriers rather than waiting for each step to be assigned.

Effectively manage multiple projects and changing priorities while maintaining strong organization, attention to detail, and timely execution.

Close communication loops, follow through on commitments, and confirm intended outcomes are achieved.

Create repeatable processes, templates, documentation, calendars, and resources that improve efficiency, consistency, and scalability.

Support special projects and evolving priorities identified by the Workplace Experience Leadership Team.

Budget & Resource Stewardship

Operate within established budgets and make thoughtful decisions regarding company resources, employee experience, and value delivered.

Process and reconcile expenses, invoices, purchasing, vendor payments, and supporting documentation accurately and on time, maintaining required trackers and records.

Evaluate programs, purchases, and recurring activities for continued value and business impact.

Identify opportunities to simplify processes, reduce unnecessary expenses, and redirect resources toward higher‑impact experiences.

How This Role Is Expected to Operate

The Workplace Experience Specialist is expected to demonstrate:

Sound Judgment & Prioritization

Distinguishes urgency from importance, makes thoughtful trade‑offs, and focuses time and resources where they create the greatest value.

Ownership & Follow-Through

Takes ownership of outcomes, not just individual tasks. Anticipates needs, brings solutions forward, raises risks early, and follows commitments through completion.

Service & Accountability

Helps others succeed while maintaining