Workplace Experience & Operations Lead

Finastra; Portland (OR); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, life and disability insurance

Retirement plans

Hybrid working arrangements

Job summary

Finastra in Portland, OR is seeking a Workplaces Coordinator to deliver an exceptional workplace experience for employees, visitors, and business partners. This 100% onsite role blends facilities coordination, office operations, vendor management, and workplace administration to keep our environment safe, efficient and welcoming.

You will support daily office operations, monitor service requests, coordinate moves and onboarding, manage front-of-house activities, ensure conference rooms and tech

Qualifications

• Strong organizational skills and ability to manage multiple priorities.
• Customer-focused mindset with excellent interpersonal skills.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Support the daily operation of the Portland office ensuring a professional, safe, and welcoming environment.
• Monitor workplace service requests and facilities tickets, communicating resolutions.
• Coordinate workspace setup, moves, seating, onboarding/offboarding requirements.
• Maintain workplace records, floor plans, and operational documentation.
• Serve as primary contact for employees, visitors, contractors, and vendors.
• Coordinate reception, visitor management, and meeting room readiness.
• Ensure conference rooms and workplace technology are prepared and functioning.
• Support employee engagement events and inclusive office programs.
• Partner with building management and vendors to uphold standards and health & safety policies.

Skills

Organizational skills

Customer-service mindset

Microsoft Office proficiency

Discretion & confidentiality

Vendor coordination

Event & community support

Tools

Microsoft Office Suite

Job description

Finastra in Portland, OR is seeking a Workplaces Coordinator to deliver an exceptional workplace experience for employees, visitors, and business partners. This 100% onsite role blends facilities coordination, office operations, vendor management, and workplace administration to keep our environment safe, efficient and welcoming.

You will support daily office operations, monitor service requests, coordinate moves and onboarding, manage front-of-house activities, ensure conference rooms and tech