HR + Office Coordinator

Schaefer; Cincinnati (OH); On-site; USD 42,000 - 60,000; Full time

Job summary

The Office Experience Coordinator at Schaefer in Cincinnati supports a professional, welcoming office for employees and visitors. This role blends office administration with workplace experience, event coordination, and leadership support to keep our environment organized and engaging.

Working with HR, Operations, Marketing, and local leadership, you will coordinate calendars, onboarding activities, webinars, client events, and office logistics while promoting a positive culture and smooth daily

Qualifications

• Primary office administrative duties in Cincinnati.
• Coordinate events, meetings, and trainings.
• Support HR, Operations, Marketing and leadership with projects.
• Coordinate onboarding logistics and recruiting support.
• Manage visitor experience and office communications.

Responsibilities

• Serve as the primary office administrative support for the Cincinnati office.
• Professionally greet visitors, answer telephones, and coordinate mail, deliveries, and courier services.
• Serve as the primary liaison with building management, facilities, parking, security, and vendors.
• Coordinate office purchasing, supplies, furniture, equipment, and maintain organized, welcoming common areas.
• Support office moves, workplace improvements, and day-to-day office operations.

Job description

The Office Experience Coordinator plays an important role in the day-to-day success of our Cincinnati office. This position combines office administration, workplace experience, event coordination, and leadership support to create a professional, organized, and welcoming environment for employees, clients, and visitors.

Working closely with HR, Operations, Marketing, Technical Leadership, and local office leadership, you'll help ensure our office runs efficiently while supporting employee engagement, onboarding, and company initiatives.

The Office Experience Coordinator plays an important role in the day-to-day success of our Cincinnati office. This position combines office administration, workplace experience, event coordination, and leadership support to create a professional, organized, and welcoming environment for employees, clients, and visitors.

Working closely with HR, Operations, Marketing, Technical Leadership, and local office leadership, you'll help ensure our office runs efficiently while supporting employee engagement, onboarding, and company initiatives.

Office Administration

• Serve as the primary office administrative support for the Cincinnati office.
• Professionally greet visitors, answer telephones, and coordinate mail, deliveries, and courier services.
• Serve as the primary liaison with building management, facilities, parking, security, and vendors.
• Coordinate office purchasing, supplies, furniture, equipment, and maintain organized, welcoming common areas.
• Support office moves, workplace improvements, and day-to-day office operations.

Workplace Experience

• Create a welcoming and engaging workplace environment for employees and visitors.
• Manage café supplies, hospitality items, conference rooms, and shared spaces to ensure they are presentation-ready.
• Coordinate visitor hospitality, meeting logistics, and workplace enhancements.
• Partner with HR and Marketing on initiatives that strengthen office culture and employee engagement.
• Serve as the office safety point person, supporting emergency preparedness, safety resources and coordination with building management.

Leadership + Administrative Support

• Provide administrative support to HR, Technical, Operations, and firm leadership.
• Coordinate calendars, meetings, travel, presentations, reports, correspondence, and special projects.

Learning + Development

• Coordinate webinars, internal training sessions, presenter logistics, registrations, materials, and continuing education administration.
• Support SMART Conference planning and logistics.

Events + Employee Engagement

• Coordinate client events, employee engagement initiatives, and employee milestone celebrations.
• Manage vendors, catering, reservations, supplies, and event logistics.

Onboarding + Recruiting Support

• Coordinate onboarding logistics, workspace setup, interview travel, and candidate visit logistics.
• Assist HR with employee communications, recruiting events, orientation activities, and administrative projects.