Workplace Experience Coordinator, Part-Time (Onsite)

The Wrap; Denver (CO); Hybrid; USD 25,000 - 39,000; Part time

Job summary

Homebase in Denver is seeking a part-time Workplace Experience Coordinator (20-30 hours per week) to lead on-site operations for our Denver hub, keeping the office organized, stocked, welcoming, and running smoothly every day.

You will own day-to-day workplace execution, manage meals and supplies, coordinate access and visitor experiences, and partner with leadership to create an office environment that is thoughtful, reliable, and aligned with The Homie Way.

Qualifications

• 1–3 years in workplace operations or facilities coordination.
• Strong organizational skills and attention to detail.
• Ability to work in person in the Denver hub.
• Willingness to use AI tools to improve daily work.

Responsibilities

• Oversee day-to-day office operations for the Denver hub.
• Manage meals, inventory, and office supplies.
• Greet visitors and manage access.
• Coordinate with leadership on planning and changes.

Skills

Workplace operations

Facilities coordination

Office operations

Hospitality operations

AI tools curiosity

In-person presence

Communication skills

Job description

Hi, Future Homie!

At Homebase, you’ll join a team that’s bold, fast-moving, and obsessed with helping small businesses thrive. We build with empathy, act with urgency, and take big swings that drive real-world impact. Here, every Homie shows up to raise the bar, support one another, and celebrate wins as a team.

We’re not just building an app—we’re building unstoppable teams. So what do you say, are you in?

We’re looking for a part-time Workplace Experience Coordinator (20-30 hours per week) to serve as the primary on-site workplace lead for our Denver hub. This is an operations-first role focused on keeping the office organized, stocked, welcoming, and running each day smoothly. You’ll own day-to-day workplace execution, make most routine operational decisions on the ground, and help create an office experience that feels thoughtful, reliable, and aligned with The Homie Way.

You’ll partner closely with leadership on planning, consistency, and higher-risk decisions, but you’ll be trusted to keep the office moving and solve day-to-day needs with strong judgment, follow-through, and care.

Your Impact Starts Here

You will own day-to-day office operations for the Denver hub within an established operating rhythm. Office readiness and operational reliability come first. Here's what you'll own:

• Office readiness: Keep the office organized, stocked, clean, and ready to support the team each day

• Access and visitor experience: Own front-door coverage and office access for employees, guests, and vendors

• Visible in-office presence: Walk the floor, greet teammates, and help resolve day-to-day needs in real time

• Meals and catering: Own meal planning and execution using Homebase’s existing systems, including communication, dietary considerations, and reliable follow-through

• Inventory and ordering: Fully manage supplies, snacks, beverages, swag, wellness items, and other workplace essentials

• Vendor and building coordination: Handle routine workplace requests and consolidate updates or options for leadership review when needed

• Budget tracking: Manage day-to-day office spend against an established budget using the live tracker, keeping invoices, purchases, and pacing accurate and up to date

• Office moments and engagement: Support in-office activations, Slack engagement, and team moments in partnership with leads, while keeping operations the top priority

• New hire setup: Own in-office onboarding execution, including desk setup, day-one readiness, and smooth handoff into the office environment

• Candidate onsite support: Greet candidates, offer a brief office tour, and ensure rooms and tech are ready

• Cross-functional partnership: Build strong relationships across People, IT, Security, Recruiting, Finance, vendors, and workplace teammates in other hubs

• Proactive communication: Keep partners informed through clear updates so people do not need to chase follow-up

• Office coordination in moments of change: Partner with leadership on closures, access issues, and building-related needs when they arise

The Foundation for Success

These are the experiences and strengths that will set you up for success in this role:

• 1–3 years of experience in workplace operations, facilities coordination, office operations, hospitality operations, or a similar environment

• Strong organization skills, attention to detail, and dependable follow-through

• Ability to manage multiple competing priorities and make sound day-to-day decisions independently

• Strong written and verbal communication skills, including the ability to draft thoughtful updates and keep others informed proactively

• A warm, approachable, and trusted in-person presence

• Curiosity about AI tools and willingness to use them to improve daily work

• Ability to work in person in the Denver hub consistently, based on the needs of the role

AI Fluency

We’re an AI-first company. In this position, you will:

• Use AI in daily work: Draft communications, organize information, summarize options, and handle routine operational tasks

• Spot workflow opportunities: Identify repeatable work that could be faster, clearer, or more consistent through AI

• Improve over time: Deliver at least one meaningful workflow improvement within your first quarter

The Homie Way

These principles guide everything we do—from how we work and make decisions to how we show up for each other.

• Be Customer Obsessed – Solve problems with empathy and creativity.

• Move Fast, Learn Fast – Experiment, take action, and grow every day.

• Own Your Impact – Think big, focus on what matters, and make decisions you stand behind.