Workplace Experience Coordinator, Part-Time (Onsite)

Homebase; Denver (CO); On-site; USD 28,000 - 39,000; Part time

Benefits offered by this job

Stock options

401(k) match

Healthcare

PTO 20 days

AI tools access

Life insurance

Disability coverage

Meals provided

Commuter benefits

Team offsites

Customer Days

Job summary

Homebase is seeking a part-time Workplace Experience Coordinator to lead on-site operations for our Denver hub. This role focuses on keeping the office organized, stocked, welcoming, and running smoothly with 20–30 hours per week.

You will own day-to-day workplace execution, decision-making on the ground, and collaboration with leadership on planning and consistency. The successful candidate will be AI-curious and able to work in-person in Denver.

Qualifications

• 1–3 years of experience in workplace operations, facilities coordination, or office operations

Responsibilities

• Maintain office readiness, organization, and stocking
• Own front-door access and visitor experience
• Walk the floor, greet teammates, resolve day-to-day needs
• Plan meals and catering using existing systems with attention to dietary needs
• Manage supplies, snacks, beverages, swag, and wellness items
• Coordinate with vendors and leadership on routine requests
• Track office spend against budget and keep invoices updated
• Support in-office activations and cross-team engagement
• Set up new hires and onboard into the office environment
• Greet candidates and prep rooms and tech for onsite interviews
• Build relationships across People, IT, Security, Recruiting, Finance
• Communicate updates clearly to partners to avoid follow-ups
• Handle changes like closures and building-related needs with leadership

Job description

Hi, Future Homie!

At Homebase, you’ll join a team that’s bold, fast-moving, and obsessed with helping small businesses thrive. We build with empathy, act with urgency, and take big swings that drive real-world impact. Here, every Homie shows up to raise the bar, support one another, and celebrate wins as a team.

We're not just building an app—we’re building unstoppable teams. So what do you say, are you in?

We’re looking for a part-time Workplace Experience Coordinator (20-30 hours per week) to serve as the primary on-site workplace lead for our Denver hub. This is an operations-first role focused on keeping the office organized, stocked, welcoming, and running each day smoothly. You’ll own day-to-day workplace execution, make most routine operational decisions on the ground, and help create an office experience that feels thoughtful, reliable, and aligned with The Homie Way.

You’ll partner closely with leadership on planning, consistency, and higher-risk decisions, but you’ll be trusted to keep the office moving and solve day-to-day needs with strong judgment, follow-through, and care.

Your Impact Starts Here

You will own day-to-day office operations for the Denver hub within an established operating rhythm. Office readiness and operational reliability come first. Here's what you'll own:

• Office readiness: Keep the office organized, stocked, clean, and ready to support the team each day
• Access and visitor experience: Own front-door coverage and office access for employees, guests, and vendors
• Visible in-office presence: Walk the floor, greet teammates, and help resolve day-to-day needs in real time
• Meals and catering: Own meal planning and execution using Homebase’s existing systems, including communication, dietary considerations, and reliable follow-through
• Inventory and ordering: Fully manage supplies, snacks, beverages, swag, wellness items, and other workplace essentials
• Vendor and building coordination: Handle routine workplace requests and consolidate updates or options for leadership review when needed
• Budget tracking: Manage day-to-day office spend against an established budget using the live tracker, keeping invoices, purchases, and pacing accurate and up to date
• Office moments and engagement: Support in-office activations, Slack engagement, and team moments in partnership with leads, while keeping operations the top priority
• New hire setup: Own in-office onboarding execution, including desk setup, day‑one readiness, and smooth handoff into the office environment
• Candidate onsite support: Greet candidates, offer a brief office tour, and ensure rooms and tech are ready
• Cross-functional partnership: Build strong relationships across People, IT, Security, Recruiting, Finance, vendors, and workplace teammates in other hubs
• Proactive communication: Keep partners informed through clear updates so people do not need to chase follow-up
• Office coordination in moments of change: Partner with leadership on closures, access issues, and building-related needs when they arise

The Foundation for Success

These are the experiences and strengths that will set you up for success in this role:

• 1–3 years of experience in workplace operations, facilities coordination, office operations, hospitality operations, or a similar environment
• Strong organization skills, attention to detail, and dependable follow-through
• Ability to manage multiple competing priorities and make sound day-to-day decisions independently
• Strong written and verbal communication skills, including the ability to draft thoughtful updates and keep others informed proactively
• A warm, approachable, and trusted in‑person presence
• Curiosity about AI tools and willingness to use them to improve daily work
• Ability to work in person in the Denver hub consistently, based on the needs of the role

AI Fluency

We're an AI-first company. In this position, you will:

• Use AI in daily work: Draft communications, organize information, summarize options, and handle routine operational tasks
• Spot workflow opportunities: Identify repeatable work that could be faster, clearer, or more consistent through AI
• Improve over time: Deliver at least one meaningful workflow improvement within your first quarter

The Homie Way

These principles guide everything we do—from how we work and make decisions to how we show up for each other.

• Be Customer Obsessed – Solve problems with empathy and creativity.
• Move Fast, Learn Fast – Experiment, take action, and grow every day.
• Own Your Impact – Think big, focus on what matters, and make decisions you stand behind.
• Master Your Craft – Excellence fuels impact—show up, step up, and make your mark.
• Win Together – Put goals over roles, lead with trust, and connect to our mission and each other.

What We Offer

• Ownership & Financial Security: Stock options + 401(k) with 4% match
• Comprehensive Healthcare: Medical, dental, and vision coverage + FSA options
• Flexible Time: 20 days PTO (hourly) + company holidays
• AI Access, For Real: We invest in builders and believe that curiosity shouldn't have a paywall. That means you'll have access to paid AI tools with minimal restrictions, so you can build, experiment, and level up your craft.
• Protection Plans: Life insurance + short/long-term disability coverage
• Workspace Perks: Meals provided, commuter benefits, team offsites, and Customer Days
• Our Hybrid Rhythm: We believe collaboration drives impact. That’s why Monday - Thursday are our required in‑office days— a time to move faster as a team, build deeper connections, make better decisions, and build together.

What to Expect During the Interview Process

• Complete a Take-Home Assessment
• Meet with People Team Leadership
• Meet the Hiring Manager, Ivana L.
• Meet with a Cross-functional Partner
• Background Check + Offer StageWelcome to the team, Homie

Belonging at Homebase

We're committed to fostering a welcoming space where every Homie can be their full self. Experience comes in many forms—so if you're excited about this role, even if you don’t meet 100% of the qualifications, we encourage you to apply!

Hey, We’re Homebase

Homebase is the everything app for hourly teams—built to simplify the day-to-day and superpower local businesses. With tools for scheduling, time clocks, payroll, communication, HR, and more, we help teams stay connected and in control. Today, over 150,000 small (but mighty) businesses rely on us to make work radically easier. Together, we’ve tracked over a billion hours for 2M+ workers—and we’re just getting started.

At Homebase, we celebrate diversity and are proud to be an equal opportunity employer. We welcome all candidates and do not discriminate based on any legally protected status. If you need accommodations during the hiring process, please let us know—we’re committed to ensuring fair and equitable access for all.