Workplace Experience Coordinator (Part-Time)

Homebase; Denver (CO); On-site; USD 25,000 - 39,000; Part time

Benefits offered by this job

Stock Options

Paid parental leave

Generous paid time off

Offsites & events

Medical, dental, vision insurance

401(k) matching program

Pre-tax commuter benefits

Snacks + lunch on us at hub offices

MasterClass at Work

Job summary

Homebase is seeking a part-time Workplace Experience Coordinator to serve as the primary on-site workplace lead for our Denver hub. This operations-first role focuses on keeping the office organized, stocked, welcoming, and running smoothly each day.

You will own day-to-day workplace execution, engage with leadership on planning, and ensure a reliable, thoughtful office experience aligned with The Homie Way.

Qualifications

• 1–3 years of experience in workplace operations, facilities coordination, or similar environment.
• Ability to manage multiple priorities and make sound day-to-day decisions independently.
• Strong organization skills with attention to detail and follow-through.
• Warm, approachable, in-person presence.
• Strong written and verbal communication, with proactive updates.

Responsibilities

• Maintain office readiness: organize the office, stock supplies, keep clean and ready for the team.
• Own front-door coverage and office access for employees, guests, and vendors.
• Walk the floor, greet teammates, and resolve day-to-day needs in real time.
• Plan and execute meals and catering using existing systems, considering dietary needs.
• Fully manage supplies, snacks, beverages, swag, wellness items, and other essentials.
• Coordinate with vendors and building management; consolidate updates for leadership review.
• Track budget and manage day-to-day office spend with accurate invoicing and pacing.
• Support in-office engagements and team moments, collaborating with leads.
• Oversee new hire setup and day-one readiness; smooth handoff into office environment.
• Greet candidates onsite, provide a brief office tour, and ensure rooms/tech are ready.
• Build cross-functional relationships with People, IT, Security, Recruiting, Finance, vendors, and other hubs.
• Provide proactive updates to partners to avoid follow-ups.
• Assist with office changes closures and building-related needs in coordination with leadership.

Skills

Multi-tasking

In-person presence

Strong communication

Denver hub on-site

Curiosity about AI tools

Job description

• We’re looking for a part-time Workplace Experience Coordinator (20-30 hours per week) to serve as the primary on-site workplace lead for our Denver hub
• This is an operations-first role focused on keeping the office organized, stocked, welcoming, and running each day smoothly
• You’ll own day-to-day workplace execution, make most routine operational decisions on the ground, and help create an office experience that feels thoughtful, reliable, and aligned with The Homie Way
• You’ll partner closely with leadership on planning, consistency, and higher-risk decisions, but you’ll be trusted to keep the office moving and solve day-to-day needs with strong judgment, follow-through, and care
• You will own day-to-day office operations for the Denver hub within an established operating rhythm. Office readiness and operational reliability come first. Here’s what you’ll own:
• Office readiness: Keep the office organized, stocked, clean, and ready to support the team each day
• Access and visitor experience: Own front-door coverage and office access for employees, guests, and vendors
• Visible in-office presence: Walk the floor, greet teammates, and help resolve day-to-day needs in real time
• Meals and catering: Own meal planning and execution using Homebase’s existing systems, including communication, dietary considerations, and reliable follow-through
• Inventory and ordering: Fully manage supplies, snacks, beverages, swag, wellness items, and other workplace essentials
• Vendor and building coordination: Handle routine workplace requests and consolidate updates or options for leadership review when needed
• Budget tracking: Manage day-to-day office spend against an established budget using the live tracker, keeping invoices, purchases, and pacing accurate and up to date
• Office moments and engagement: Support in-office activations, Slack engagement, and team moments in partnership with leads, while keeping operations the top priority
• New hire setup: Own in-office onboarding execution, including desk setup, day-one readiness, and smooth handoff into the office environment
• Candidate onsite support: Greet candidates, offer a brief office tour, and ensure rooms and tech are ready
• Cross-functional partnership: Build strong relationships across People, IT, Security, Recruiting, Finance, vendors, and workplace teammates in other hubs
• Proactive communication: Keep partners informed through clear updates so people do not need to chase follow-up
• Office coordination in moments of change: Partner with leadership on closures, access issues, and building-related needs when they arise

Benefits

• Stock Options
• Paid parental leave
• Generous paid time off options
• Offsites, customer days & social events
• Work from Anywhere Month
• Medical, dental, and vision insurance
• 401(k) matching program
• Pre-tax commuter benefits
• Snacks + lunch on us at hub offices
• MasterClass at Work for ongoing learning
• Group health benefits coverage
• Snacks + lunch on us at hub offices
• Group RRSP with employer match + TFSA
• MasterClass at Work for ongoing learning

1–3 years of experience in workplace operations, facilities coordination, office operations, hospitality operations, or a similar environmentAbility to manage multiple competing priorities and make sound day-to-day decisions independentlyStrong organization skills, attention to detail, and dependable follow-throughA warm, approachable, and trusted in-person presenceStrong written and verbal communication skills, including the ability to draft thoughtful updates and keep others informed proactivelyAbility to work in person in the Denver hub consistently, based on the needs of the roleCuriosity about AI tools and willingness to use them to improve daily workExperience comes in many forms—so if you’re excited about this role, even if you don’t meet 100% of the qualifications, we encourage you to apply!