Workplace Exp Coordinator

Pyramid Consulting, Inc; Portland (OR); On-site; USD 30,307 - 33,062; Full time

Benefits offered by this job

Health insurance (medical, dental, and

401(k) plan

Paid sick leave

Job summary

Pyramid Consulting, Inc. is seeking a Workplace Experience Coordinator for a 3-month contract in Portland, OR (onsite). This role focuses on welcoming employees, coordinating office services, and supporting events and facilities.

The ideal candidate will have 2 years of administrative experience, proficiency with Microsoft Office, strong organization, and a professional, customer‑service oriented attitude. Immediate start and potential extension based on performance.

Qualifications

• Office Administration / Administrative Support.
• Front Desk / Reception.
• Microsoft Word, Excel, Outlook.
• Up to 2 years of experience in administrative support, office coordination, customer service, or related field.
• Experience coordinating meetings, events, or vendor services.
• Ability to multitask in a fast-paced environment.
• Excellent interpersonal and communication skills.
• Proficiency with Microsoft Office applications.
• High school diploma or equivalent.

Responsibilities

• Serve as the first point of contact for employees, visitors, and guests, providing a warm and professional welcome
• Manage visitor registration, issue visitor and parking passes, and follow established security procedures
• Answer and direct incoming phone calls with professionalism and excellent customer service
• Coordinate workplace services, including mail distribution, office supplies, onboarding support, and facility requests
• Submit and track janitorial and maintenance work orders as needed
• Organize and support on-site meetings and events, including room setup, breakdown, and supply coordination
• Coordinate with external vendors providing workplace services and supplies
• Respond to employee and guest inquiries or concerns promptly and professionally
• Follow workplace security and emergency procedures to help maintain a safe environment
• Assist with general office upkeep, including resetting meeting spaces, wiping surfaces, and maintaining common areas
• Prepare basic presentations and communicate information clearly to individuals and groups
• Perform additional administrative and workplace support duties as assigned

Skills

Office Administration / Administrative

Front Desk / Reception

Microsoft Office (Word, Excel, Outlook

Education

High School Diploma or equivalent

Job description

Immediate need for a talented Workplace Exp Coordinator. This is a 03 months contract opportunity with long-term potential and is located in Portland, OR(Onsite).

Job ID:26-22399

Pay Range: $22 - $24/hour.

• Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location).

Key Responsibilities:

• Serve as the first point of contact for employees, visitors, and guests, providing a warm and professional welcome
• Manage visitor registration, issue visitor and parking passes, and follow established security procedures
• Answer and direct incoming phone calls with professionalism and excellent customer service
• Coordinate workplace services, including mail distribution, office supplies, onboarding support, and facility requests
• Submit and track janitorial and maintenance work orders as needed
• Organize and support on-site meetings and events, including room setup, breakdown, and supply coordination
• Coordinate with external vendors providing workplace services and supplies
• Respond to employee and guest inquiries or concerns promptly and professionally
• Follow workplace security and emergency procedures to help maintain a safe environment
• Assist with general office upkeep, including resetting meeting spaces, wiping surfaces, and maintaining common areas
• Prepare basic presentations and communicate information clearly to individuals and groups
• Perform additional administrative and workplace support duties as assigned

Key Requirements and Technology Experience:

• Must have skills: Office Administration / Administrative Support
• Front Desk / Reception
• Microsoft Office (Word, Excel, Outlook)
• Up to 2 years of experience in administrative support, office coordination, customer service, reception, hospitality, or a related field
• Experience supporting workplace operations, office services, or facilities
• Experience coordinating meetings, events, or vendor services
• Ability to multitask in a fast-paced office environment
• Strong interpersonal and communication skills
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook
• Excellent organizational skills and attention to detail
• Ability to prioritize tasks, follow established procedures, and work independently
• Positive, professional, and customer-service-oriented attitude
• HSD or equivalent

Our client is a leading Real Estate Industry, and we are currently interviewing to fill this and other similar contract positions.

Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.