Workplace Coordinator

Crusoe Energy Systems; San Francisco (CA); On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

Health & wellbeing

Time away

401(k) match

Mental wellness

Job summary

Crusoe Energy Systems seeks a detail‑oriented Workplace Coordinator for our San Francisco office. You will be the first point of contact for employees, guests and vendors, delivering a warm, professional front desk experience while supporting day‑to‑day operations of a fast‑growing workplace.

This is a full‑time, in‑office role based in San Francisco, requiring on‑site presence five days per week. You will partner with the Workplace Manager to ensure smooth daily operations, support employee

Qualifications

• 3+ years of experience in workplace coordination, front desk, office management or operations.
• Experience coordinating daily front desk and office operations in a fast-paced environment.
• Strong multitasking, prioritization and communication skills.

Responsibilities

• Serve as the face of the San Francisco office for employees, visitors and vendors.
• Manage visitor check-ins and security protocols.
• Support day-to-day front desk operations and respond to workplace inquiries.

Skills

Workplace coordination

Front desk

Office operations

Event planning

Vendor coordination

Tools

Visitor management system

Job description

• We’re looking for problem-solving, opportunity-finding teammates with a sense of urgency, who believe in the scale of our ambition and thrive on a path not fully paved — people who want to grow their careers alongside a team of experts across energy, manufacturing, data center construction, and cloud services
• If you want to do the most meaningful work of your career, help our customers and partners advance their AI strategies, and be part of a high-performing team that believes in each other, come build with us at Crusoe
• Crusoe is seeking a detail-oriented, organized, and proactive Workplace Coordinator to create exceptional workplace experiences for our San Francisco office. As the first point of contact for employees, guests, and vendors, you will deliver a warm, professional front desk experience while supporting the day-to-day operations of a fast-growing workplace
• This is a full‑time, in‑office position based in our San Francisco office, requiring on‑site presence five days per week. In this hands‑on role, you will partner closely with the Workplace Manager to ensure smooth daily operations, support employee engagement initiatives, and help foster a welcoming, productive, and inclusive office environment
• As Crusoe continues to scale, your adaptability, attention to detail, and dedication to operational excellence will play a key role in shaping our San Francisco office into a thriving hub for our team
• Serve as the face of the San Francisco office, providing a friendly, professional, and consistent front desk experience for employees, visitors, and vendors
• Manage visitor check‑ins using the visitor management system and ensure adherence to security protocols
• Support daily front desk and office operations, acting as the primary point of contact for general workplace inquiries
• Conduct regular walkthroughs to ensure conference rooms, shared spaces, and office areas are clean, organized, stocked, and fully functional. Address any discrepancies as necessary
• Coordinate with vendors and facilities partners as needed to address office needs
• Assist with planning and executing office events, including setup, breakdown, and catering coordination
• Support employee engagement initiatives, team events, and company‑wide activities
• Assist with new hire onboarding logistics and setup for visiting employees,
• Contribute to a positive, inclusive, and well‑run office environment that reflects Crusoe’s values and culture

Benefits

• Health & wellbeing: Comprehensive health benefits designed to support your overall wellness
• Time away: Paid time off for vacations, family bonding, and unexpected needs
• 401(k) match: Build your financial future with our 401(k) matching program
• Mental wellness: Resources and support for your emotional wellbeing and navigating life’s challenges

Are highly organized, proactive, and detail-oriented, with strong multitasking and prioritization skillsAre comfortable being fully on‑site five days per week and supporting a front desk–focused roleTake pride in delivering a polished, welcoming, and high-quality front desk experienceCommunicate clearly and collaborate effectively with cross-functional teamsAre passionate about creating engaging, well‑run workplace experiences that support employee successHave 3+ years of experience in workplace coordination, front desk, office management, or operations roles within a fast‑paced environmentAre resourceful and solution‑oriented, able to anticipate needs and address issues before they escalatenjoy supporting day‑to‑day office operations and taking ownership of a physical workplace