Workforce Program Assistant

Brunswick-Community-College; Bolivia (NC); On-site; USD 42,000 - 56,000; Full time

Job summary

Brunswick Community College seeks an organized administrative support professional to manage student registration, contracts, and data entry. You will support instructors, prepare training documentation, and assist with class logistics and reporting.

The role requires an associate degree, strong communication, and proficiency in Ellucian Colleague. You will work closely with college staff to ensure accurate records and timely class delivery.

Qualifications

• Associate degree required.
• Strong organizational and detail-oriented approach.
• Ability to multi-task in a fast-paced environment.
• Proficient in Microsoft Office applications.
• Excellent oral and written communication.
• Ability to work with diverse populations and show interpersonal skills.
• Ellucian Colleague experience preferred.

Responsibilities

• Inputs student registration into the Ellucian College system.
• Maintains high accuracy and corrects errors promptly.
• Assists with internal audits and quality record keeping.
• Enters and maintains student grades and course completion data.
• Supports Directors with contracts, data entry, attendance, and grading tasks.
• Prepares contracts, training agreements, purchase orders, invoices, and related docs.
• Assists with class logistics and delivery.

Skills

Organizational skills

Multitasking

Microsoft Office

Oral & written communication

Interpersonal skills

Diversity awareness

Detail oriented

Education

Associate degree from an accredited institution

Tools

Ellucian Colleague

Job description

Under the supervision of CEWD Directors (Workforce & Trades Education and Customized Training), this position provides student registration, contract generation, building of classes, grading, data entry, timely reporting and assistance with class delivery.

• Inputs student registration information into the Ellucian College system.
• Maintains high standards of accuracy in exercising duties and responsibilities
• Takes immediate action to correct error or deficiencies that occur in paperwork for courses.
• Assists with internal audits in order to ensure compliance through quality record keeping
• Enters and maintains student grades and course completion information accurately and within established deadlines.
• Provides administrative support to Director(s), specifically in interfacing with instructors to create contracts, instructional contract review, data entry, attendance sheet and receipt roster review, grading, and other tasks related to inception and completion of courses.
• Prepares and generates contracts, training agreements, purchase orders, invoices, and related documentation as assigned.
• Assist with the logistical preparation and delivery of classes.
• Prepare class attendance rosters, instructional materials, evaluations, certificates, and other required documents.
• Assist instructors with classroom and training-site needs.
• Maintains good rapport and communication with college personnel, third party credentialing agencies, and advisory team members.
• Maintains open communication with the Director of CE Internal Auditing and Continuing Education Registrar.
• Attends routine one-on-one meetings
• Performs other duties as assigned

• Associate degree from an accredited institution
• Strong organizational skills with a high degree of detail orientation.
• Ability to multi-task in a fast-paced environment.
• Proficient in Microsoft Office
• Demonstrates excellent oral & written communication skills
• Ability to work with diverse populations and demonstrates strong interpersonal skills

• Community College experience
• Ellucian Colleague Experience