Program Specialist CTET - TEMP

College of Southern Maryland; La Plata (MD); On-site; USD 32,000 - 42,000; Part time

Job summary

College of Southern Maryland seeks an administrative/program support person for The Center for Trades and Energy Training. You will support instructors and the program director during evening classes, manage materials, and maintain files and contact lists.

Strong MS Office skills and independent work style are essential. The role reports to the Director Trades and Energy Training and requires excellent communication and organizational abilities, with an evening schedule Monday–Thursday 2:30

Qualifications

• Associate degree and/or 3–5 years of office experience.
• Proficiency in Microsoft Office Suite.
• Strong communication, interpersonal and organizational skills.
• Ability to work independently with attention to detail.

Responsibilities

• Serve as department point of contact with students, instructors, other departments, vendors, and public during the evening hours.
• Assist in managing administrative and logistical functions to support instructors during evening classes.
• Review inventory tracking and material orders to improve department efficiency.
• Assist program director with course materials tracking and obtaining new materials.
• Maintain instructors' contact information and office files.

Skills

Administrative support

Microsoft Office

Communication

Organizational skills

Independence

Education

Associate of Arts degree

Tools

Microsoft Office Suite

Job description

The individual in this position provides both administrative and program support to the program instructors and director at The Center for Trades and Energy Training. It requires strong administrative, computer, and people skills, and collaborative communication with continuing education staff and the Continuing Education and Workforce Development (CEWD) Operations department to deliver high quality continuing education courses.

Reports to: Director Trades and Energy Training

Work schedule: Monday - Thursday from 2:30 pm to 9:00 pm

Position is open until filled.Essential Functions:

• Serves as department point of contact with students, instructors, other departments, vendors, and public during the evening hours. Provides callers/visitors with accurate data.
• Assists in the management/delivery of department administrative and logistical functions necessary to support instructors during evening classes, including the facilitation of technical support services, copying, collection of grade/attendance reports and class surveys.
• Reviews and updates inventory management tracking and materials orders to improve department efficiency related to program supply inventories and classroom material needs.
• Assists program director with course materials tracking and obtaining new materials for use in training programs.
• Maintains list of instructors contact information in department database
• Assists with maintaining office files including instructor files, textbook adoption, college forms.
• Advises new part-time faculty of department policies and procedures. Maintains copies of master syllabi.
• Verifies semester schedule with instructors and program director.

Additional Duties:

• Performs other related work as required.

• Associate of Arts degree and/or 3-5 years of office experience and training equipment/supplies management in skilled trades industries.

Knowledge, Skills and Abilities:

• Required knowledge, skills and abilities: accounting and budgeting,
• Proficiency in Microsoft Office Suite programs, internet, email, and scheduling tools.
• Accuracy and attention to detail are required.
• Excellent communication, interpersonal, and organizational skills.
• Must be able to work independently.

Physical Requirements:
The work is light work which requires exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force to move objects.