Workers’ Compensation Collector

Gemini Legal; West Covina (CA); Hybrid; USD 33,000 - 43,000; Full time

Benefits offered by this job

Medical coverage

Paid time off

401(k) plan with company match

Tuition reimbursement

Employee assistance program

Charitable donation in your name

Job summary

Gemini Legal in California is seeking a Workers’ Compensation Resolution Specialist I to manage and resolve accounts tied to workers' compensation claims older than one year. You will analyze cases, negotiate settlements, and ensure HIPAA compliance across related documentation.

The role requires 1–3 years in workers’ compensation, strong negotiation, and collaboration with multiple stakeholders. Location options include West Covina or Rocklin with hybrid-remote flexibility.

Qualifications

• High School diploma or equivalent is required.
• 1-3 years of experience in the workers’ compensation field.
• Typing speed of at least 35 WPM with 90% accuracy.
• Understanding of workers' compensation regulations.
• Ability to collaborate with multiple stakeholders.
• Excellent verbal and written communication skills, including proofreading, syntax, and grammar.
• General computation skills, including the use of a calculator.
• Proficient with Google Workspace and Microsoft applications.

Responsibilities

• Review, assess, and analyze cases associated with workers' compensation claims.
• Conduct comprehensive research and gather necessary documentation to support negotiations and resolutions.
• Negotiate with claims adjusters, lien resolution specialists, defense attorneys, and other parties to reach settlements.
• Ensure compliance with workers' compensation laws and guidelines in lien resolution.
• Maintain communication with stakeholders to update on case progress.
• Maintain detailed records of resolution activities and payments.
• Prepare detailed case analyses for potential litigation.
• Handle disputes related to lien resolution professionally.

Skills

Negotiation

Communication

Stakeholder collaboration

Process mapping

Typing speed 35 WPM

Data entry accuracy

Case analysis

Education

High School Diploma or Equivalent

Tools

Google Workspace

Microsoft Office

Job description

ABOUT GEMINI LEGAL

If you are seeking meaningful work in a company that values integrity, innovation, and growth, consider a career with Gemini Legal.

Description

Headquartered in Rocklin, California, Gemini Legal is an industry-leading legal support company serving attorneys across California. Our proprietary, in-house developed technology platform powers efficient, secure digital record collection and workflow management. In addition to records services, we provide vocational counseling to injured workers, delivering comprehensive support throughout the life of a case.

Our growth is powered by our people. We operate with an open-door leadership philosophy and a culture built on accountability, collaboration, and service. We promote from within whenever possible and invest in individuals who demonstrate commitment and potential, including those new to the industry.

Ethical. Passionate. Smart. These principles guide how we work, how we serve clients, and how we support one another.

Employees of Gemini Legal Support may be exposed to confidential, private or sensitive information, protected under HIPAA.

About The Role

The Workers’ Compensation (WC) Resolution Specialist I’s primary responsibility is to manage and resolve accounts/cases associated with workers' compensation claims in outstanding AR greater than 1 year. This role demands a strong understanding of workers' compensation regulations, excellent negotiation skills, and the ability to collaborate with multiple stakeholders.

An additional objective is analyzing and preparing cases for the possibility of litigation. This position includes compliance with HIPAA, state and federal document security regulations. Specialists receive advanced training in workers’ compensation laws, regulations, and copy service fee schedules related to all aspects of billing, collections, objections, and the regulatory landscape related to specifically copy service.

• Location: West Covina, CA or Rocklin, CA/Hybrid-Remote
• Schedule: Monday-Friday, 8:00am-5:00pm
• Compensation: $24.04-$30.77 Per Hour

The pay range for this role is $24.04-$30.77. Starting pay for new hires is typically within the lower third of the range: $24.04-$26.28. Exceptions may be made based on factors such as education, specialized skills, or significant relevant experience.

Responsibilities

• Review, assess, and analyze cases associated with workers' compensation claims to determine their validity and accuracy
• Conduct comprehensive research and gather necessary documentation to support negotiations and resolutions
• Negotiate with claims adjusters, lien resolution specialists, defense attorneys, and other relevant parties, to reach fair and reasonable settlements
• Ensure compliance with all relevant workers' compensation laws, regulations, and guidelines in lien resolution activities
• Maintain effective communication with various stakeholders, including claims adjusters, attorneys, lien units, clients, and internal stakeholders to update them on the progress of case resolution
• Maintain detailed records of all resolution activities, including agreements, payments, and any relevant correspondence
• Create and maintain detailed analysis of cases in preparation of litigation
• Record keeping of payment pursuant to settlement agreements and correspondence with a guarantee of payment
• Handle any disputes or conflicts related to lien resolution in a professional and diplomatic manner
• Identify opportunities to minimize costs associated with resolution of cases while upholding legal and ethical standards
• Stay updated on changes in workers' compensation laws and regulations, and attend training sessions or workshops as necessary
• May handle collections of the Voucher and/or Civil AR, requiring basic workers’ compensation knowledge related to vouchers
• Other duties as required

Experience, Skills And Abilities

• Education and/or experience:
• High School diploma or equivalent is required
• 1-3 years of experience in the workers’ compensation field required
• Skills:
• Typing speed of at least 35 WPM with 90% accuracy
• Understanding of workers' compensation regulations
• Ability to collaborate with multiple stakeholders
• Comprehensive skills in process writing and flow chart mapping
• Ability to effectively negotiate
• Excellent verbal and written communication skills, including proof-reading, syntax, and grammar
• General computation skills, including the use of a calculator
• Technology:
• Proficient using a computer, business phone, office software, video conferencing, and other computer programs including Google Workplace (Docs, Sheets, Calendar, Gmail, etc.) and Microsoft applications
• Ability to complete data entry with a high level of accuracy

Functional Requirements

• Sitting for at least one hour at a time (total: 4-6 hours/day)
• Keyboarding for extended periods of time (total: 4-6 hours/day)
• Using a phone with or without a headset for extended periods (total: 3-5 hours/day)

What You’ll Love About Gemini Legal

Full-Time Team Members

• Comprehensive medical, dental, and vision coverage
• Generous paid time off, including PTO, sick leave, volunteer time, and paid holidays
• 401(k) plan with company match
• Tuition reimbursement program
• Employee Assistance Program and legal assistance benefit
• Company-paid annual charitable donation in your name
• Employee recognition program

Salary Description

$24.04-$30.77