Facilities and Safety Coordinator
Gemini Legal Support Inc
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Benefits offered by this job
Job summary
Gemini Legal Support Inc. is seeking a Safety and Facility Coordinator in Rocklin, CA. The role focuses on coordinating vendors, maintaining facilities, and ensuring safety program compliance.
Light maintenance tasks include lighting, furniture, and equipment while supporting onboarding and office operations. As part of the IT department, the coordinator collaborates with culture and marketing teams, travels up to 25% and supports mail, records, and scanning projects.
Qualifications
- High School diploma or equivalent required.
- 2+ years of progressive experience in a related position.
- Experience leading small teams is a plus.
- Strong organization and time-management skills.
- Excellent verbal and written communication.
- Attention to detail and problem solving is essential.
Responsibilities
- Maintain relationships and contact info for facilities vendors.
- Respond to facility issues via direct communication, tickets, or email.
- Onboarding responsibilities: introduce new hires to safety protocols.
- Enforce and update Gemini’s Safety Program per policies.
- Maintain office appliances and the office chore schedule.
- Oversee snack bar inventory and funds; manage offsite storage and box scanning.
- Support Marketing inventory and shipping as needed.
- Assist Mail & Record Review and other duties as assigned.
Skills
Education
Tools
Job description
Description
If you are seeking meaningful work in a company that values integrity, innovation, and growth, consider a career with Gemini Legal.
Headquartered in Rocklin, California, Gemini Legal is an industry-leading legal support company serving attorneys across California. Our proprietary, in-house developed technology platform powers efficient, secure digital record collection and workflow management. In addition to records services, we provide vocational counseling to injured workers, delivering comprehensive support throughout the life of a case.
Our growth is powered by our people. We operate with an open-door leadership philosophy and a culture built on accountability, collaboration, and service. We promote from within whenever possible and invest in individuals who demonstrate commitment and potential, including those new to the industry.
Ethical. Passionate. Smart. These principles guide how we work, how we serve clients, and how we support one another.
Employees of Gemini Legal Support may be exposed to confidential, private or sensitive information, protected under HIPAA.
The Safety and Facility Coordinator’s purpose at Gemini is to effectively coordinate and oversee vendors to ensure the facilities are maintained appropriately. The Safety and Facility Coordinator will perform light maintenance and related duties associated with onboarding; replacing/maintaining lights, desk, keys, appliances, equipment, carpeting, and overall office appearance. Additionally, the Safety and Facility Coordinator is responsible for maintaining Gemini’s Safety Program in accordance with policies, rules, and regulations. Other duties include maintaining the office chore schedule, assisting in Mail & Record Review when needed, assisting Marketing with maintaining and shipping inventory, assisting Culture Club with snack bar inventory/money, oversee all box scanning projects, maintaining off site storage facility for equipment/furniture/box scanning needs, etc. As a member of the IT department, the Safety and Facilities Coordinator is an organized, communicative, patient, and compassionate contributor.
- Location: Rocklin, CA/On-Site
- Schedule: Monday-Friday, 8:00am-5:00pm
- Compensation: $70,304-$84,000 Annually
The pay range for this role is $70,304-$84,000. Starting pay for new hires is typically within the lower third of the range: $70,304-$79,435. Exceptions may be made based on factors such as education, specialized skills, or significant relevant experience.
Requirements
- Maintaining relationships, company accounts, and contact info of facilities vendors
- Respond to facility issues as they arise, whether by direct communication, ticketing form, email, etc.
- Onboarding responsibilities - introduce new hires to the office, security, evacuation and safety protocols, etc.
- Enforce and update Gemini’s Safety Program in accordance with policies, rules and regulations
- Maintain office appliances
- Maintain the office chore schedule
- Maintain the office snack bar inventory and funds
- Manage offsite storage facilities
- Assist in maintaining Marketing inventory and shipping
- Box scanning jobs as they arise
- Provide support for Mail & Record Review when needed
- Other duties as assigned
- Education and/or experience:
- High School diploma or equivalent required
- 2+ years of progressive experience in a related position]
- Experience leading small teams is a plus
- Handyman/general contractor experience a plus
- Skills:
- Advanced time management and organizational skills
- Doer mentality, problem solving
- Strong verbal and written communication skills
- Presentation and public speaking
- Self-motivated and directed, with keen attention to detail
- Ability to handle a high volume of work and function in a fast-paced environment, on deadline
- Technology:
- Proficient using a computer, business phone, office software, video conferencing, and other computer programs including Google Workplace (Docs, Sheets, Calendar, Gmail, etc.)
- Other:
- Clean driving record
- Experience working in an office setting
- Exceptional teamwork
Must be able to perform the essential functions of the position with or without accommodation, including, but not limited to:
- Lifting, bending, standing, climbing or walking while carrying out assigned duties
- Lift, push, pull (35-50 lbs.)
- Sitting for at least one hour at a time (total: 2-4 hours/day)
- Keyboarding for extended periods of time (total: 4-6 hours/day)
- Using a phone with or without a headset for extended periods (total: 1-2 hours/day)
- Driving for extended periods of time, up to 4-6 hours in a day and up to 100-200 miles per day. Only necessary on the rare occasion that travel to our Salinas or Santa Cruz office is necessary. Travel to West Covina would primarily require airplane travel, only if necessary.
Travel may be required for this position up to 25% of working hours
Full-Time Team Members
- Comprehensive medical, dental, and vision coverage
- Generous paid time off, including PTO, sick leave, volunteer time, and paid holidays
- 401(k) plan with company match
- Tuition reimbursement program
- Employee Assistance Program and legal assistance benefit
- Company-paid annual charitable donation in your name
- Employee recognition program
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