Workers' Compensation Care Coordinator

Warren Clinic, Inc.; Tulsa (OK); On-site; USD 38,000 - 56,000; Full time

Job summary

Warren Clinic, Inc. in Tulsa, OK seeks a Workers' Compensation Coordinator to manage pre-visit workers' comp cases, acting as liaison among patients, employers, case managers, and providers to ensure timely authorization, scheduling, and documentation.

Responsibilities include obtaining insurance details, coordinating authorizations for evaluations and therapy, and maintaining EMR case records with HIPAA compliance.

Qualifications

• Minimum 2 years experience in case management, medical billing, medical office administration, or workers' compensation coordination.
• High school diploma or GED; associate degree preferred.
• Knowledge of EMR systems and medical scheduling software.

Responsibilities

• Coordinates workers' compensation cases from initial referral through pre-visit services.
• Schedules first appointments and assists patients with follow‑up appointment coordination.
• Obtains and verifies workers' compensation insurance information, claim details, and employer information.
• Communicates with workers' compensation adjusters, nurse case managers, employers, and providers.
• Secures authorizations and approvals for evaluations, treatments, procedures, imaging, and therapy.
• Requests, tracks, and distributes medical records, work status reports, physician notes, and other required documentation for pre‑visit approval.
• Ensures providers complete all required workers' compensation forms and reports accurately and promptly.
• Maintains accurate and up‑to‑date case information within the EMR system.
• Follows up on missing information, denied authorizations, or outstanding documentation requests for pre‑visit preparation.
• Maintains confidentiality and compliance with HIPAA and workers' compensation regulations.

Skills

Microsoft 365

Workers' comp processes

Insurance verification

Authorizations

EMR systems

Scheduling software

Organizational skills

Interpersonal skills

Communication skills

Detail-oriented

Problem solving

Follow-up

Education

High school diploma or GED

Associate degree preferred

Tools

EMR systems

Medical scheduling software

Job description

Warren Clinic, Inc. in Tulsa, OK seeks a Workers' Compensation Coordinator to manage pre-visit workers' comp cases, acting as liaison among patients, employers, case managers, and providers to ensure timely authorization, scheduling, and documentation.

Responsibilities include obtaining insurance details, coordinating authorizations for evaluations and therapy, and maintaining EMR case records with HIPAA compliance.