Admin, Clinical, & Surgical Coordinator - 141129

University of California - San Diego Medical Centers; San Diego (CA); On-site; USD 72,000 - 111,000; Full time

Job summary

University of California - San Diego Medical Centers is seeking an Administrative, Clinical, and Surgical Care Coordinator in San Diego, CA. This high-level role provides executive support across administrative, academic, projects, clinical, and surgical care coordination for the Thoracic Surgical Oncology Faculty within the Cardiovascular Institute.

The position involves managing administrative services and the general operations of a multi-disciplinary department, with responsibilities

Qualifications

• Six (6) years of related experience, education/training, OR a Bachelor's degree in related area plus two (2) years of related experience/training.
• Ability to use sound judgment in responding to issues and concerns.
• Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing.
• Solid organizational skills and ability to multi-task with demanding timeframes.
• Working knowledge of common organization-specific and other computer application programs.
• Ability to use discretion and maintain confidentiality.

Responsibilities

• Provide executive support including Administrative, Academic, Projects, Clinical, and Surgical Care Coordination.
• Support Thoracic Surgical Oncology Faculty in the Cardiovascular and Thoracic Surgery Division within the Cardiovascular Institute (CVI).
• Oversee administrative services and general operations of the department, including finance, human resources, IT, facilities and student services.
• Engage in long and short-range strategic planning to direct activities of multi-disciplinary departments.

Skills

Leadership

Communication

Organizational skills

Multitasking

Discretion

Computer skills

Education

Bachelor's degree or higher in related field

Job description

UCSD Layoff from Career Appointment: Apply by 1/09/26 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Reassignment Applicants: Eligible Reassignment clients should contact their Disability Counselor for assistance.

DESCRIPTION

The Administrative, Clinical, and Surgical Care Coordinator is a high level position providing executive support including Administrative, Academic, Projects, Clinical, and Surgical Care Coordination. This position supports will support Thoracic Surgical Oncology Faculty members of Cardiovascular and Thoracic Surgery Division within the Cardiovascular Institute (CVI).

Involves managing or performing the administrative services or managing the full general operations of an academic or non-academic organization(s). Administrative services include activities in finance and human resources and may also include IT, facilities, or student services. General management activities include long and short range strategic planning in determining the mission and directing all activities of multi-disciplinary departments through subordinate management staff.

MINIMUM QUALIFICATIONS

• Six (6) years of related experience, education/training, OR a Bachelor's degree in related area plus two (2) years of related experience/training.

• Ability to use sound judgment in responding to issues and concerns.

• Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing.

• Solid organizational skills and ability to multi-task with demanding timeframes.

• Working knowledge of common organization-specific and other computer application programs.

• Ability to use discretion and maintain confidentiality.

PREFERRED QUALIFICATIONS

• Knowledge of UCSD Systems including, Concur, Oracle, UC Path, ARC, UC Health HR, Ecotime, UC Service Now, Cisco, Epic, BLINK.
• Knowledge of UCSD policies and procedures, including the willingness to understand and enforce these policies when required.
• Knowledge with intermediate skills level working with Outlook, Word, Excel, PowerPoint, Adobe-PDF, etc.

SPECIAL CONDITIONS

• Must be able to work various hours and locations based on business needs.
• Employment is subject to a criminal background check and pre-employment physical.

Pay Transparency Act

Annual Full Pay Range: $71,806 - $110,977 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $34.39 - $53.15

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).