Worker's Compensation Coordinator

OrthoArizona; Phoenix (AZ); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Paid time off

Medical insurance

Health Savings Account

Job summary

OrthoArizona, a large orthopedic practice in Phoenix, seeks a Worker’s Compensation Coordinator to manage appointments, registrations, authorizations, and communications with patients, adjusters, and clinical teams. The role supports patients preparing for physician, MRI, or physical therapy visits.

The ideal candidate has a high school diploma, customer-service excellence, and experience in medical office administration, with familiarity in workers’ compensation processes.

Qualifications

• High school diploma or equivalent required.
• At least 1 year of medical office administration or clinical experience preferred, with Workers' Compensation or orthopedic office a plus.
• Exceptional customer service and patient focus; strive to make each encounter positive.
• Able to multi-task in a fast-paced environment with accurate documentation workflow.
• Knowledge of insurance, especially workers' compensation and health provisions; experience with EHR is a plus.

Responsibilities

• Schedule and coordinate workers’ compensation appointments and ancillary services.
• Obtain authorization and pre-certification for services as needed.
• Enter patient demographics, insurance and business office data into the Practice Management System.
• Communicate with employers, adjusters, attorneys, and clinical teams on case issues.
• Ensure patient portal access and timely distribution of forms before visits.
• Meet or exceed patient satisfaction goals.

Skills

Customer service

Multi-tasking

Communication

Telephone inquiries

Data entry

Education

High school diploma or equivalent

Bachelor's degree in business or healthcare administration

Tools

ModMed

Athena Centricity

Job description

Anticipate patient needs, exceed expectations, and create lifelong memories.

An orthopedic practice that is made up of over 70 premier specialists, specializing in sports medicine, joint replacement, arthroscopy, fractures, arthritis, and general orthopedic conditions in adult and pediatric patients. OrthoArizona offers a wide variety of services that include advanced imaging, physical therapy, diagnostic testing, casting, durable medical equipment, and workers’ compensation.

We are looking for employees who want to work for a fast-growing organization with a strong reputation for providing comprehensive, high-quality musculoskeletal care. We need professionals who share our vision and the commitment to see it through.

General Employee Benefits

We are committed to providing the best benefits options to our employees so we can support their health, wellness, and happiness.

Basic Life Insurance

Employee Assistance Program

Voluntary Short- & Long-Term Disability

401(k) Plan

Paid Time Off

Position:Worker's Compensation Coordinator

Location: Phoenix (Arcadia), AZ

About OrthoArizona:

At OrthoArizona, we are bringing the best together. Our organization was created to help serve ALL orthopedic and podiatry needs throughout the Valley! We have a wide range of orthopedic surgeons and mid-level providers including physical and occupational therapists.

Today we are one of Arizona’s largest privately owned and most comprehensive orthopedic practices with more than 75 locally and nationally renowned providers across 30 locations, in addition to 2 ambulatory surgical centers and in house state of the art MRI capabilities. At OrthoArizona we are committed to best-in-class patient care, being a pioneer in research and technology, and most importantly, rewarding and recognizing our employees.

The Worker’s Compensation Coordinator schedules new and existing appointments, completes registration in the practice management system, submits authorizations, functions as a liaison for patients between adjusters, nurse case managers employers, and physician teams. The Worker’s Compensation Coordinator will work with the patients, clinical teams, and business office on accurately preparing the patient for their physician, MRI, or Physical Therapy visit. This position takes incoming calls, enters basic demographics, email, social security, insurance, work comp information, and financial data into the Practice Management System. The Worker’s Compensation Coordinator will ensure that the patient has access to the patient portal, sends all forms and receives completed forms prior to the patient visit. They will ensure that patient satisfaction goals are met or exceeded.

DUTIES AND RESPONSIBILITIES

• Field initial outreach from injured workers or their employers to facilitate services by OAZ.
• Obtain authorization and pre-certification for services as needed.
• Schedule workers’ compensation appointments, follow-up appointments, and coordinate the scheduling of ancillary services.
• Work closely with employers, insurance adjusters, attorneys, and physician teams to communicate and collaborate on workers' compensation case issues.
• Manage the workflow of assigned workers' compensation cases, including telephone and email inquiries from employers, insurance carriers, attorneys and nurse case managers, regarding injured workers.
• Obtain information and enter pertinent data into our computer systems – including the completion and timely distribution of necessary documentation to the proper party.
• Performs other duties as required by your manager.
• **Using state or federally regulated websites may require personal login credentials.**

MINIMUM QUALIFICATIONS

• High school diploma or equivalent is required.
• At least one-year medical office administration or clinical experience is preferred, with demonstrated success understanding Workers' Compensation or an orthopedic office a plus.
• Exceptional customer service and patient focus. Our Workers' Compensation Specialists must make each encounter as positive as possible, realizing we are there to serve patients, their employers, and other stakeholders in the most professional manner.
• Multi-tasking and successfully operating in a fast-paced environment, with the demonstrated ability to handle a high volume of telephonic inquiries and documentation workflow with a high degree of accuracy.
• Knowledge of Insurance, particularly workers compensation and health insurance provisions are essential.
• Knowledge of administrative and clerical procedures, including experience with computer systems. Experience with an EHR such as ModMed or Athena Centricity is a plus.

PREFERRED QUALIFICATIONS

• Bachelor's degree in business, healthcare administration or related discipline.
• 3+ years in the workers’ compensation industry.

Full Time Benefits:

• Robust paid time off package including, sick time, holidays, & paid time off!
• Medical with multiple different plan options.
• Health Savings account + company contributions.