Workday HRIS Analyst

Mindlance; United States; Remote; USD 70,000 - 90,000; Full time

Job summary

A leading company seeks a Reporting Analyst to develop and enhance reporting within Workday. Candidates should possess a Bachelor’s degree and experience in Workday reporting. This fully remote position requires strong communication and problem-solving skills to meet diverse reporting needs, ensuring data integrity and actionable insights for decision-making.

Qualifications

• 1-3 years of hands-on experience with Workday reporting.
• Bachelor's degree in a related field is required.
• Communication skills to articulate complex data concepts.

Responsibilities

• Design, develop, and maintain custom reports within Workday.
• Engage with stakeholders to gather report requirements.
• Monitor and optimize report performance and data integrity.

Skills

Workday Report Writer Experience

Communication

Requirements Gathering

Problem-Solving

Collaboration

Education

Bachelor’s degree in Information Systems

Business Administration

Human Resources

Tools

Workday

Excel

Job description

Location: Remote (EST OR PST)
Duration: 12 months
Interview: 3 Rounds

Qualifications:
Bachelor’s degree in Information Systems, Business Administration, Human Resources, or related field.

Responsibilities & Expectations

• Primary responsibilities (daily/weekly):
  • Primary
    • Report Creation and Maintenance: Design, develop, and maintain custom reports within Workday to meet business requirements. This includes utilizing calculated fields, advanced and matrix reporting techniques.
    • Requirement Gathering: Engage with business stakeholders to understand their report requirements and translate those into technical specifications for report development.
    • Optimization and Performance:
      • Monitor the performance of reports and make necessary adjustments to improve efficiency.
      • Ensure data integrity and optimize reporting processes for streamlined operations.
      • Conduct regular data analysis and validation to ensure accuracy and consistency in reports.
      • Collaborate with functional teams to troubleshoot and resolve data issues.
  • Secondary
    • Support and Training: Ad hoc ongoing support and training to end-users on how to effectively use Workday reporting tools.
• Key projects or initiatives for the role:
  • Primary
    • Report Standardization: Lead projects aimed at creating and standardizing reporting formats and criteria across the organization.
    • Advanced Analytics: Drive and/or support projects that leverage advanced analytics techniques and tools within Workday to generate actionable insights and support strategic decision-making.
  • Secondary
    • Data Governance: Initiatives focused on enhancing data governance practices within Workday, ensuring compliance with internal policies and external regulations.
    • Configuration and Updates: Participate in the configuration and testing of Workday updates/releases to determine the impact on existing reports and implement necessary adjustments.
• Success metrics or KPIs for this role:
  • Report Accuracy:
    • Measure the accuracy of generated reports against predefined standards and business requirements.
    • Monitor the error rate in reports and strive for continuous improvement, aiming to minimize report inaccuracies.
  • Timeliness:
    • Track and ensure timely delivery of reports and data analysis projects to meet business deadlines and needs.
    • Capacity to leverage previous work experiences to expedite ticket processing time
  • User/Executive Satisfaction: Gauge User/Executive satisfaction through regular feedback and surveys, assessing their experience and ease of use with provided reports.
  • Adoption Rate:
    • Evaluate the adoption rate of newly developed or enhanced reports by end-users, ensuring they are widely used and adding value to business operations.
• How is success measured?
  • Primary
    • Qualitative Feedback: Collect and analyze qualitative feedback from stakeholders and end-users about the usefulness and relevance of reports and data insights provided.
    • Data Quality Improvements: Measure improvements in data quality and reporting effectiveness as reflected in business operations and decision-making processes.
  • Secondary
    • Achievement of Project Milestones: Success is measured by the ability to meet or exceed project milestones and deliverables within the allotted timeframe.
    • Training Effectiveness: Assess the effectiveness of training programs provided to end-users by the level of proficiency and reduced dependence on support.

Candidate Profile
Must-have skills/qualifications (technical, soft skills, certifications, tools):

• Technical:
• Workday Report Writer Experience: Demonstrated expertise in developing and optimizing a variety of Workday reports, including advanced, matrix, and composite reports, to meet diverse business requirements.
• Experience Creating Workday Calculated Fields: Proven ability to design and implement complex calculated fields within Workday to manipulate data, derive insights, and enhance reporting capabilities.
• Knowledge of Workday HCM and Recruiting: Strong functional understanding of Workday Human Capital Management (HCM) and Recruiting modules, enabling effective reporting across core HR and talent acquisition processes.
• Highly Desired/Plus: Experience with Workday Absence and Time Tracking modules, as well as a fundamental understanding of Workday Security, particularly how it impacts data visibility and report access.

Soft Skills:

• Communication: Exceptional verbal and written communication skills, capable of clearly articulating complex data concepts to both technical and non-technical audiences, and effectively documenting report specifications and user guides.
• Requirements Gathering: Strong ability to actively listen to stakeholders, ask probing questions, and translate ambiguous business needs into precise and actionable Workday reporting requirements.
• Collaboration: Proven ability to work effectively with cross-functional teams (e.g., HR, Payroll, IT, Finance) to understand data needs, share insights, and ensure reports align with organizational goals.
• Problem-Solving: Strong analytical and critical thinking skills to troubleshoot data discrepancies, optimize report performance, identify root causes of issues, and develop effective solutions to reporting challenges.
• Certifications/Tools:
• Workday Pro Reporting (Preferred): While not strictly mandatory, a strong preference for candidates holding Workday Pro certification in Reporting & Analytics, demonstrating validated expertise in Workday's reporting capabilities.
• Tools: Proficiency in standard office tools; advanced Excel skills for data manipulation and analysis are highly beneficial.

Ideal experience level (years, leadership, industries):

• Years of Experience: Minimum of 1-3 years of direct, hands-on experience specifically with Workday reporting.
• Leadership: This is primarily an individual contributor role; no leadership experience is required.
• Preferred Industries/Companies: Experience within the Tech industry, particularly with large enterprise technology companies, is preferred.

Desired personality or work style:

• Detail-oriented: Possesses a meticulous approach to data analysis and report creation, ensuring accuracy and precision in all outputs.
• Collaborative: A strong team player who enjoys working with diverse stakeholders to achieve shared reporting goals and foster positive working relationships.
• Organized: Highly structured in managing multiple requests, prioritizing tasks effectively, and maintaining clear, accessible documentation.
• Customer-service oriented: Dedicated to understanding and fulfilling internal client needs with a helpful, responsive, and professional demeanor.

Key attributes or values sought in the candidate:

• Reliability: Consistently delivers accurate reports and meets deadlines, demonstrating dependability in all tasks and commitments.
• Proactiveness: Takes initiative to identify reporting needs, suggest improvements to processes or outputs, and anticipate potential issues before they arise.

Accountability: Takes full ownership of tasks and outcomes, ensuring data integrity, report quality, and learning from experiences.


Recruitment & Logistics

• Hiring timeline and deadlines: ASAP
• Interview process (who, how many rounds): 3 Rounds:
• Location and remote work options: Remote
• Time zone preferences or travel requirements: East/West Coast US

EEO:
“Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”