Workday HCM Specialist/Analyst

VIVA USA Inc; United States; Remote; USD 120,000 - 170,000; Full time

Job summary

VIVA USA Inc is seeking an experienced HR systems contractor to provide technical and operational support across Talent Acquisition, Workday compliance, reporting, and HR systems management. You will act as a trusted partner to senior HR leadership and cross-functional teams to streamline processes and ensure data accuracy.

Responsibilities include optimizing recruitment workflows, enhancing SOPs, system cleanup, and developing actionable reports across Workday, Smartsheet, SharePoint, and MS

Qualifications

• 5+ years of Workday HCM experience and requisition management
• Deep knowledge of HR practices, compliance regulations, and industry best practices
• 10+ years of progress experience in HR processes and procedures, especially Talent Acquisition
• Experience collaborating with HR leaders, SMEs, and Workday Delivery Team
• Strong analytical skills to troubleshoot issues and identify solutions
• Experience developing and updating HR SOPs across Talent Acquisition, Class & Compensation, Salary Administration

Responsibilities

• Provide technical and operational support across Talent Acquisition, Workday compliance, recruitment process optimization, reporting, and HR systems management.
• Strengthen communication between senior leadership and HR functional teams.
• Support DSOHF Centralization initiatives and system cleanup.
• Architect or redesign HR internal communication systems and process documentation.
• Lead project management tasks including milestone planning and RAID tracking.
• Develop and deliver actionable reports using Workday, Smartsheet, and integrated HR/payroll data.

Skills

Workday HCM

HR practices & compliance

HR process optimization

SLA tracking & reporting

Cross-functional collaboration

Analytical problem solving

SOP development

Tools

Smartsheet

SharePoint

Job description

Remote

Summary

The client is seeking a candidate to provide technical and operational support across several critical Human Resources functions, including Talent Acquisition, Workday compliance, recruitment process optimization, reporting, and HR systems management. This role will help strengthen communication between senior leadership and HR functional teams, support DSOHF Centralization initiatives, ensure accurate and compliant use of systems such as Workday, Smartsheet, SharePoint, and MS Teams, and enhance internal processes that drive efficient hiring, onboarding, and talent management. The contractor will serve as a subject matter expert and operational partner to improve SOPs, manage recruitment workflows, and guide system cleanup and reporting improvements to support organizational goals.

Skillset

Experience developing, updating, and managing HR Standard Operating Procedures across Talent Acquisition, Class & Compensation, Salary Administration, and related HR functions.
Strong expertise with Workday Human Capital Management, including requisition management, I-9 compliance, reporting, and system cleanup.
Proficiency with Smartsheet (Intake Forms, Workspaces) and SharePoint
Ability to support Talent Acquisition teams, including workload management, recruitment activities, team alignment, and SLA tracking.
Experience acting as a point of contact with the client HR systems or regulatory entities to ensure accuracy and compliance.
Strong reporting skills across Workday, Smartsheet, and integrated HR/payroll systems, with the ability to identify custom reports needs and advise leaders on data usage.
Capability to architect or redesign HR internal communication systems, including SharePoint sites and process documentation for centralized HR models.
Project management experience, including milestone planning, stakeholder alignment, executive engagement, and RAID tracking.
Excellent communication skills and ability to collaborate with senior leadership, HR directors, SMEs, and cross-functional teams.

Skill - Required / Desired - Amount of Experience

• Demonstrated experience with Workday HCM - Required - 5 Years
• Comprehensive understanding of HR practices, compliance regulations, and industry best practices - Required - 5 Years
• Ten years of progress experience in HR processes and procedures particularly in the area of Talent Acquisition - Required - 10 Years
• Public Sector Experience - Highly desired - 5 Years
• Comprehensive understanding of the client’s organization management and culture, specifically organizational roles versus user roles and how organizati - Required - 5 Years
• Experience collaborating with cross-functional teams including HR leaders, HR business owners, the Workday Delivery Team and others - Required - 5 Years
• Strong analytical skills to troubleshoot issues and identify solutions - Required - 6 Years

Notes

Remote

VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status