Work Study Student - Sponsored Programs

Norfolk State University; United States; In loco; USD 17.000 - 28.000; Tempo pieno

Descrizione del lavoro

Norfolk State University in Norfolk, Virginia, is seeking an Office Assistant for the Office of Sponsored Programs to support daily operations with clerical tasks, front-desk reception, scheduling, and file management.

The role provides administrative support to staff, handles communications, data entry, and preparing documents and reports to keep the office organized and efficient.

Competenze

• Clerical duties and office support experience.
• Experience with reception/front-desk duties.
• Strong organizational skills and filing systems experience.
• Proficient data entry and spreadsheet maintenance.
• Ability to draft and proofread correspondence.

Mansioni

• Reception: Greeting visitors, answering phones, and directing inquiries.
• Administration: Managing filing systems (physical/digital), updating records, and sorting mail.
• Scheduling: Coordinating meetings, managing calendars, and booking travel.
• Document Preparation: Drafting, typing, proofreading, and copying correspondence or reports.
• Data Entry: Entering data and maintaining spreadsheets or databases.

Conoscenze

Clerical tasks

Reception

Scheduling

Data entry

Administrative support

Descrizione del lavoro

The Office Assistant for the Office of Sponsored Programs will support the daily operations by handling clerical tasks, managing front-desk reception, scheduling appointments, and maintaining office supplies. They are essential for ensuring a productive, organized workplace by handling communication, filing, data entry, and providing administrative support to staff.

Key Responsibilities

• Reception: Greeting visitors, answering phones, and directing inquiries.
• Administration: Managing filing systems (physical/digital), updating records, and sorting mail.
• Scheduling: Coordinating meetings, managing calendars, and booking travel.
• Document Preparation: Drafting, typing, proofreading, and copying correspondence or reports.
• Data Entry: Entering data and maintaining spreadsheets or databases.

Wage employees are paid an hourly rate for actual hours worked and are limited to working 1500 hours per year and can only work a maximum of 29 hours a week. Work hours must be counted on the basis of the twelve-month period beginning May 1 of each year and April 30 of the following year. Wage employees in all agencies (all branches of government) are limited to working no more than 1500 hours during each twelve-month period of May 1-April 30. Should you work 1500 hours prior to April 30, your services will be terminated immediately. You will not be eligible for employment again until May 1. It is the responsibility of the employee and supervisor, as well as the Office of Human Resources, to monitor these hours to ensure compliance to policy. Wage employees may not earn leave nor do they have access to the Grievance Procedure process. They are not covered by the provision of the Virginia Personnel Act and are not entitled to the benefits afforded employees occupying classified positions.

Applicants must be authorized to work in the U.S. without employer sponsorship.

Contact Information: Name: Office of Human Resources Phone: [phone] Email: NO EMAILED DOCUMENTS ACCEPTED

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155. Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force.

Equal Opportunity Employer Contact Pathways Discover Your Future at Norfolk State University Join a vibrant academic community at Norfolk State University, a dynamic, public, urban institution located in the heart of Hampton Roads in Norfolk, Virginia. With a proud legacy dating back to 1935, NSU is one of just five HBCUs in the Commonwealth of Virginia and one of 15 public four-year universities in the state. Our campus is home to more than 5,400 students, including a thriving graduate population that makes up over 10% of our enrollment. NSU offers a supportive and engaging environment across five distinguished academic schools and colleges, led by a dedicated team of approximately 1,000 faculty and staff. With an annual operating budget exceeding $190 million, Norfolk State is positioned for growth, innovation, and student success. Whether you’re looking to grow your career or make a lasting impact, NSU invites you to be part of a community where excellence, purpose, and progress are more than just words — they're a way of life.

The home of the largest Naval Base in the world, Norfolk is 1 of the 7 cities that make up what Is referred to as the Hampton Roads Region, an area that includes Virginia Beach & Colonial Williamsburg. Norfolk has big-city amenities and attractions of arts and culture, and cuisines of the Eastern Seaboard. There are numerous & accessible parks, riverfronts, lakes, festivals, & beaches; all favorable for weekend getaways and an easy commute to NSU.

NSU Human Resources 757.823.8160