Work Study- HR/Payroll Records (multiple openings)

Seattle Colleges; Seattle (WA); On-site; USD 24,000 - 34,000; Part time

Job summary

Seattle Colleges District is seeking HR/Payroll Records Interns (Work Study) to assist with organizing and archiving records. The role is part-time, up to 19 hours per week, on-site, with an hourly rate of $21.30.

Open until filled, first review of materials will begin August 20, 2026. Applicants must have an active Work-Study award for the current academic year and be current Seattle Colleges students. The work supports HR/Payroll duties and long-term retention of records.

Qualifications

• Experience using Adobe Reader, MS FileExplorer and related tools for structured document storage.
• Attention to detail when reviewing converted documents for accuracy and compliance.
• Strong organizational skills and ability to manage multiple documents and deadlines.
• Effective written communication skills for clarifying questions and providing status updates.

Responsibilities

• Assist with converting HR/Payroll historical records into scanned documents for long term retention
• Review and clean up converted documents to ensure accurate layout and readability
• Apply proper document naming structure to meet digital storage standards
• Maintain organized file naming and version control for materials in progress and completed files
• Secure scanned documents established in storage area for final destruction

Skills

Attention to detail

Organizational skills

Written communication

Tools

Adobe Reader

MS FileExplorer

Job description

Opportunity Description

Seattle Colleges District is looking to hire multiple HR/Payroll Records Interns (Work Study).

Hourly rate for this position is $21.30 per hour.

Opportunity is open until filled, first review of materials will begin August 20th, 2026.

Position Summary

Under the direction and supervision of the Payroll Manger & HR Executive Assistant.

District HR/Payroll serves all three colleges and district offices, supporting over 3,000 full, part-time and student employees. The State of Washington mandates that our records are retained for 50+ years. Under the instruction of HR/Payroll staff you will assist with the organization and archiving of records.

This position is part-time temporary, working under 19 hours per week, Monday through Friday, primarily between 9am-5pm.

This position works 100% of the time on-site.

This opportunity is open to current students at Seattle Colleges. Students interested in HR/Payroll duties are strongly encouraged to apply.

Students must have an active Work-Study award for the current academic year to be considered for this position.

About Us

We are a district of three distinct colleges: North Seattle College, Seattle Central College, and South Seattle College and five specialty training centers. Which makes us the largest and most diverse community college district in the state of Washington, we are leaders in change and innovation.

Seattle Colleges is committed to recruiting dedicated faculty and employees who together create a welcoming academic climate that reflects the diverse backgrounds of our community, including ethnicity, national origin, religion, race, gender, gender identity, age, status as a veteran or disabled veteran, disability, political status, and sexual orientation.

Notice To Applicants

Please note that Seattle Colleges has moved to holding interviews virtually using video conference options such as Zoom or Teams. As such, if you are selected for an interview, please be prepared to hold your interview virtually.

Applicants must be currently authorized to work in the United States on a regular basis. The employer will not sponsor applicants for work visas.

Seattle Colleges is unable to extend post-completion optional practical training (OPT) to F-1 students who receive STEM degrees.

What You Will Be Working On

• Assist with converting HR/Payroll historical records into scanned documents digital formats such as .tiff or .png or other approved file types for long term retention
• Review and clean up converted documents to ensure accurate layout, and readability
• Apply proper document naming structure to meet digital storage standards
• Maintain organized file naming and version control for materials in progress and completed files
• Secure scanned documents established in storage area for final destruction

This description is not intended to cover every aspect of this job, we are a team that works together to meet the needs of those we serve, and every member of the team is expected to contribute, even beyond the specific responsibilities listed in this posting.

What you bring as a candidate:

• Experience using Adobe Reader, MS FileExplorer and related tools for structured document storage
• Attention to detail when reviewing converted documents for both accuracy and compliance
• Strong organizational skills and ability to manage multiple documents and deadlines
• Effective written communication skills for clarifying questions and providing status updates

Physical Demands and Disability Accommodation

Persons with disabilities have the right to reasonable accommodation in all aspects of employment with Seattle Colleges. This includes, but is not limited to, recruitment, application, interviewing, hiring, training, termination, conditions of employment, and any other employer-supported activities. Applicants requesting accommodation should contact Human Resources.

Office Setting

Seattle Colleges follows the Americans with Disabilities Act (ADA) and provides the following information as a guideline for applicants:

• Ability to operate office equipment, receive and interpret data, and prepare various materials
• Ability to exchange information with supervisor, lead, co-workers, and students
• Ability to provide 1:1 support, present to small groups, and work at a computer exercising repetitive hand motion
• Work is performed primarily in office settings with frequent interruptions and encounters noises typical of these settings

Notice of Non-Discrimination Statement

Seattle Colleges is committed to the concept and practice of equal opportunity for all its students, employees, and applicants in education, employment, services and contracts, and does not discriminate on the basis of race or ethnicity, color, age, hair texture or protective hairstyles, national origin, religion, creed, marital status, sex, pregnancy, gender, gender identity, sexual orientation, gender expression, status as an honorably discharged veteran or disabled veteran or military status, political affiliation or belief, citizenship/status as a lawfully admitted immigrant authorized to work in the United States, or presence of any physical, sensory, or mental disability. In addition, reasonable accommodations will be made for known physical or mental limitations for all otherwise qualified persons with disabilities. Further, Seattle Colleges is committed to ensure that all employees and students work and learn in an environment that fosters mutual respect and professionalism, free from all forms of "bullying" behaviors, including "cyber bullying".

Students, employees, and applicants at Seattle Colleges can reach the Title IX Coordinator or ADA/Section 504 Coordinator for questions about discrimination, harassment or grievance procedures.

Background Check Statement

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. In addition to the background check, candidates will complete Sexual Misconduct Disclosure Form WA HB 2327 as required.