Program Coordinator - Facilities (non-permanent, 18-month assignment)

Seattle Colleges; Seattle (WA); On-site; USD 47,000 - 61,000; Full time

Benefits offered by this job

Competitive Pay Rates

Promotional Opportunities

Great Medical, Dental, and Retirement

Paid Sick and Vacation Leave

Transportation benefits

Tuition Waivers

PEBB Wellness Plan

EAP

Job summary

Seattle Colleges in Seattle, WA is hiring a Program Coordinator in the Facilities department.

The position is a 18-month non-permanent, full-time role (40 hours/week, Mon–Fri, 8:00am–4:30pm) with on-site duties and WFSE representation. You will coordinate facilities service requests, manage data in CMMS, and support campus operations alongside a diverse team.

Qualifications

• High school graduation or equivalent and two years of facilities operations experience.
• Knowledge of basic accounting, expenditure reconciliation, purchasing, and recordkeeping practices.
• Advanced skills in Microsoft 365 and ability to learn CMMS and reporting systems.
• Proficiency in preparing professional correspondence, spreadsheets, reports, and data analyses.
• Ability to exercise independent judgment within program parameters and work effectively as part of a team.
• Strong time-management, accuracy, and attention to detail.
• Effective interpersonal, verbal, and written communication skills.
• Ability to work with diverse audiences.

Responsibilities

• Serve as a trusted resource for campus community with responsive facilities support.
• Coordinate and prioritize facility service requests to ensure safety and function.
• Use CMMS to track work orders, monitor performance, identify improvements.
• Coordinate vendor partnerships and service visits, ensuring quality and timeliness.
• Monitor expenditures, reconcile purchasing records, ensure compliance with rules.
• Analyze operational data and prepare reports for decision-making.
• Monitor service levels and suggest efficiency improvements.
• Manage multiple priorities across work orders, meetings, and deliveries.
• Collaborate with vendors and departments to support program outcomes.
• Provide leadership to student and part-time staff.

Skills

Customer service

Independent judgment

Time management

Multicultural communication

Organization

Teamwork

Verbal and written communication

Attention to detail

Problem solving

Education

High school diploma or equivalent

Tools

CMMS

Microsoft 365

Data reporting tools

Job description

Opportunity Description

Seattle Central College is looking to hire a Program Coordinator (non-permanent) in the Facilities department

Salary Range

Salary Range for this position is $47,100.00 to $61,308.00 annually.

Opportunity is open until filled, first review of materials will begin August 17, 2026.

Position Summary

Join a dynamic Facilities Operations team where your organizational skills, customer service expertise, and initiative will make a visible impact across the campus community. The Program Coordinator leads the day-to-day coordination of facilities service requests and administrative operations, working closely with faculty, staff, students, and vendors to deliver responsive and efficient support. This position offers the opportunity to exercise independent judgment, manage a diverse portfolio of operational activities, and contribute to innovative solutions that enhance service delivery and support institutional success.

This position is Full-time non-permanent, not to exceed 18 months and with the possibility to transition into regular/permanent status, working 40 hours per week, Monday through Friday, primarily 8am to 4:30pm.

This position works 100% of the time on-site

This position is governed by a collective bargaining agreement with representation by WFSE.

About Us

We are a district of three distinct colleges¿North Seattle College, Seattle Central College, and South Seattle College¿and five specialty training centers. Which makes us the largest and most diverse community college district in the state of Washington, we are leaders in change and innovation.

Seattle Colleges is committed to recruiting dedicated faculty and employees who together create a welcoming academic climate that reflects the diverse backgrounds of our community, including ethnicity, national origin, religion, race, gender, gender identity, age, status as a veteran or disabled veteran, disability, political status, and sexual orientation.

Benefits

• Competitive Pay Rates
• Promotional Opportunities
• Great Medical, Dental, and Retirement plans
• Paid Sick and Vacation Leave
• Transportation benefits
• Tuition Waivers
• PEBB Wellness Plan
• Washington State Employee Assistance Programs (EAP)

Notice to Applicants

Please note that Seattle Colleges has moved to holding interviews virtually using video conference options such as Zoom or Teams. As such, if you are selected for an interview, please be prepared to hold your interview virtually.

Applicants must be currently authorized to work in the United States on a regular basis. The employer will not sponsor applicants for work visas.

Seattle Colleges is unable to extend post-completion optional practical training (OPT) to F-1 students who receive STEM degrees.

What You Will Be Working On

• Serve as a trusted resource for the campus community, providing responsive, customer-focused support to faculty, staff, students, and external partners while helping navigate facilities services and solutions.
• Play a central role in campus operations by coordinating and prioritizing facility service requests, ensuring urgent needs are addressed quickly and efficiently to support a safe, functional, and welcoming learning environment.
• Leverage technology and data to improve service delivery, using a computerized maintenance management system (CMMS) to track work orders, monitor performance, and identify opportunities for continuous improvement.
• Coordinate vendor partnerships and service providers, managing repair projects, service visits, and deliveries while ensuring quality, timeliness, and a positive customer experience.
• Support responsible stewardship of resources by monitoring expenditures, reconciling purchasing records, and helping ensure compliance with state and institutional requirements.
• Maintain and analyze operational data, preparing reports, tracking key metrics, and providing information that supports informed decision-making and effective facilities planning.
• Help drive operational excellence by monitoring service levels, identifying trends or variances, and recommending solutions that enhance efficiency and customer satisfaction.
• Manage multiple priorities in a dynamic environment, coordinating work orders, vendor activities, meetings, and deliveries while balancing competing demands and evolving operational needs.
• Collaborate with campus and external stakeholders, building productive relationships with vendors, contractors, agencies, and departments to support successful program outcomes.
• Provide leadership and support to student and part-time employees, assigning work, sharing knowledge, and helping develop the skills needed to contribute effectively to team goals.

What you bring as a candidate

(Any Equivalent Combination of Knowledge, Skills, Abilities, Education and Experience)

• High school graduation or equivalent and two years of experience in facilities operations, work-order coordination, administrative program support, or a related program specialty; or an equivalent combination of education and experience.
• Demonstrated knowledge of basic accounting, expenditure reconciliation, purchasing, and recordkeeping practices.
• Demonstrated advanced skills in Microsoft 365 applications and the ability to learn and use computerized maintenance management, database, and reporting systems.
• Demonstrated proficiency in preparing professional correspondence, spreadsheets, reports, and data analyses.
• Demonstrated experience entering, reviewing, and maintaining data, including verifying accuracy, identifying errors, and making corrections.
• Demonstrated ability to exercise independent judgment within established program parameters and work effectively as part of a team.
• Demonstrated ability to organize and prioritize competing assignments while maintaining accuracy and attention to detail.
• Demonstrated effective interpersonal, verbal, and written communication skills.
• Demonstrate ability to provide responsive, respectful service and explain program procedures to diverse audiences.
• Demonstrated effective time-management and follow-through skills.
• Demonstrated ability to work effectively in a multicultural environment.
• Demonstrated ability to troubleshoot issues, manage multiple priorities, and proactively identify and resolve routine program problems.
• Demonstrated ability to work effectively with populations representing diverse backgrounds, life experiences and abilities.

Physical Demands and Disability Accommodation

Persons with disabilities have the right to reasonable accommodation in all aspects of employment with Seattle Colleges. This includes, but is not limited to, recruitment, application, interviewing, hiring, training, termination, conditions of employment, and any other employer-supported activities. Applicants requesting accommodation should contact Human Resources.

• Ability to operate office equipment, receive and interpret data, and prepare various materials
• Ability to exchange information with supervisor, lead, co-workers, and students
• Ability to provide 1:1 support, present to small groups, and work at a computer exercising repetitive hand motion
• Work is performed primarily in office settings with frequent interruptions and encounters noises typical of these settings ¿

Notice of Non-Discrimination Statement

Seattle Colleges is committed to the concept and practice of equal opportunity for all its students, employees, and applicants in education, employment, services and contracts, and does not discriminate on the basis of race or ethnicity, color, age, hair texture or protective hairstyles, national origin, religion, creed, marital status, sex, pregnancy, gender, gender identity, sexual orientation, gender expression, status as an honorably discharged veteran or disabled veteran or military status, political affiliation or belief, citizenship/status as a lawfully admitted immigrant authorized to work in the United States, or presence of any physical, sensory, or mental disability. In addition, reasonable accommodations will be made for known physical or mental limitations for all otherwise qualified persons with disabilities. Further, Seattle Colleges is committed to ensure that all employees and students work and learn in an environment that fosters mutual respect and professionalism, free from all forms of ¿bullying¿ behaviors, including ¿cyber bullying.

Students, employees, and applicants at Seattle Colleges can reach the Title IX Coordinator or ADA/Section 504 Coordinator for questions about discrimination, harassment or grievance procedures.

Background Check Statement

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant¿s suitability and competence to perform in the position. In addition to the background check, candidates will complete Sexual Misconduct Disclosure Form WA HB 2327 as required.