Work Control Specialist I

J&J Worldwide Services; Sierra Vista (AZ); On-site; USD 16,000 - 17,600; Full time

Benefits offered by this job

Medical benefits

Financial planning benefits

Short-term incentives

Job summary

J&J Worldwide Services in Sierra Vista, Arizona, is looking for an Administrative Assistant to ensure the accuracy of daily time sheets and dispatch work orders to service crews. This role demands proficiency in Microsoft Office and excellent organizational skills.

Applicants should possess a High School Diploma and have at least 2 years of administrative experience. Additionally, candidates must be able to obtain a security clearance. Competitive benefits are included, along with a base salary of $16.20 per hour.

Qualifications

• Must be able to obtain and maintain a security clearance.
• Experience in administrative assistance for at least 2 years.
• Must possess or be able to obtain a forklift certification.

Responsibilities

• Dispatch orders and relay messages to mobile crews.
• Screen and correct time sheets before entry.
• Maintain the accuracy of the employee roster.

Skills

Proficient typing skills

Basic math skills

Telephone etiquette skills

Knowledge of Microsoft Office Suite

Ability to read and write English

Education

High School Diploma

Job description

General Summary

Examines and ensures that information is complete and consistent on daily time sheets turned in by service crews. Keying daily time sheets into the General Fund Enterprise Business System (GFEBS) and Maximo. Receives, records and distributes work orders to service crews upon customers' requests for service. Records information such as name, address, and article to be repaired or service to be rendered. Prepares work order and distributes to service crew. Maintains a record of service calls and work orders.

Essential Duties and Responsibilities

• Dispatch orders and relay messages and special instructions to mobile crews and other departments using radio equipment or telephone
• Uses sound judgment to screen and correct, if necessary, time sheets before they are keyed
• Responsible for accuracy and changes to the company’s employee roster within GFEBS and Maximo
• Works jointly with other administrative roles to ensure synchronization between contractors and government reporting systems
• Assists in a variety of administrative responsibilities

Knowledge, Experience and Skill Requirements

• Must be able to obtain and maintain a security clearance
• Be a self‑starter and have proficient typing skills
• Basic math and telephone etiquette skills
• Comprehensive knowledge of Microsoft and associated Suite programs, (Word, Excel, PowerPoint, Outlook, etc.)
• Must have an insurable driving record and a valid driver’s license
• Ability to read and write English
• Must possess or be able to obtain a NACI (National Agency Check with Inquiries) and be able to obtain access to Ft. Huachuca, AZ
• Must maintain or gain forklift certification within 30 days of employment

Work Experience

2 years experience in administrative assistance

Education, Licenses and Certification

• High School Diploma

Legal and Equal Opportunity Information

Due to compliance requirements imposed by a federal contract, this position may be filled by U.S. Persons only. U.S. Persons includes: U.S. citizens, U.S. nationals, lawful permanent residents, individuals granted refugee status in the U.S., and individuals granted asylum in the U.S.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities

We maintain a drug‑free workplace and perform pre‑employment substance abuse testing.

Base salary for this position is $16.20 per hour. The position may also be eligible for a wide range of competitive benefits including medical, well‑being, financial planning and short‑term incentives benefits.