Clerk - CML General III FT (34531)

Goodwill San Antonio; San Antonio (TX); On-site; USD 19,000 - 28,000; Full time

Job summary

Goodwill San Antonio is seeking an administrative support specialist to assist with contracts at Ft Sam, Lackland AFB, Randolph AFB, AMEDD or AFMED work. The role reports to the Administrative Manager and supports project managers to ensure timely processing of forms and records.

Responsibilities include processing purchase orders, updating Kronos time tracking, preparing status changes and hiring paperwork, invoicing contracts monthly, and maintaining office supplies and maintenance records.

Qualifications

• Education: High school diploma or equivalent (GED)
• Preferred: Associate’s Degree
• Certified Administrative Professional (CAP) or equivalent formal training.
• Experience 1+ years of general clerical/office experience.
• Accurately typing at 30 WPM.
• Preferred: 2+ years of general clerical/office experience.
• Previous experience working within a military environment helpful.
• MS Office
• Knowledge: Basic accounting (Billing)
• Working with databases
• General office/clerical procedures
• Must be able to meet the physical requirements of the position.
• For positions that require driving, must maintain a valid driver’s license and automobile insurance coverage, and be able to travel as needed if you drive your vehicle during company business.

Responsibilities

• Process purchase orders and related requisitions and receipts.
• Update KRONOS time & attendance before pay period end date.
• Prepare data for filing and data entry according to procedures.
• Prepare team member status changes and hiring paperwork.
• Process invoices for contracts monthly.
• Update revenue reporting database and assist with budgets.
• Maintain inventory of office supplies and equipment.
• Maintain PM files and follow up on discrepancies.
• Process security clearance packets for new team members.
• Distribute mail and field phone calls.
• Provide excellent customer service to staff and visitors.

Skills

Typing 30 WPM

Customer service

Communication skills

Time management

Education

High school diploma or GED

Associate’s Degree

Certified Administrative Professional (CAP)

Tools

MS Office

Databases

Billing software

Job description

Job DetailsJob Location: Naco - 3370 Nacogdoches Rd Ste 150 - San Antonio, TX 78217Position Type: Full TimeEducation Level: NoneSalary Range: $17.15 - $17.15 HourlyTravel Percentage: NoneJob Shift: Monday - Friday 7:00 AM - 3:30 PMJob Category: Admin - ClericalWork for GOOD at Goodwill

Do you want to make a difference in your community while earning a paycheck?

Would you like to help your community and environment every day that you come to work?

Looking for a job that provides meaning as well as personal and professional development?

Goodwill San Antonio is one of the largest and most dynamic social enterprises in San Antonio.

We are an entrepreneurial non-profit that provides employees the opportunity to innovate, grow and discover new skills, while generating revenue that funds both employee and community programs.

We are a diverse and inclusive organization founded and focused on Fighting Poverty and Creating Opportunity. We specialize in facilitating personal and professional growth for our employees, particularly those who may have experienced barriers to successful employment in the past.

We strive to maximize the value of each employee’s work and each donor’s donation to benefit our community and environment. Without Goodwill in our community, millions of pounds of perfectly usable items would be harming the environment in landfills.

Instead, Goodwill employees are fueling a robust economy by recirculating used goods.

Our Good Careers Academy and Good Careers Centers Help Change Lives through the Power of Work as well by delivering education and meaningful job placement.

Explore careers with Goodwill in retail, production, warehouse, logistics, contact center customer service, career services, technology, document imaging, grounds maintenance, janitorial and facilities maintenance. Goodwill regularly partners with local, state and federal government agencies to provide additional diverse career opportunities.

We prefer to promote from within. Your growth and advancement is our priority.

Achieve your potential at Goodwill and beyond through our personal and professional skills development programs, supportive health and well-being benefits, competitive base and bonus pay, savings plans, personal financial education, store purchase discounts, paid time off, leadership development, tuition reimbursement and more.

Change Lives. Make a Difference.

QualificationsPOSITION SUMMARY

This position will provide administrative support for one of the following contracts: Ft Sam, Lackland AFB, Randolph AFB, AMEDD or AFMED work contracts. Work closely with the Administrative Manager and Project Managers to ensure all functions are met. Support the organization in its mission to help change lives through the power of work.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Work closely with Administrative Manager in processing purchase orders, to include submitting purchase order requisitions and receipts for office, equipment, and maintenance supplies.
• Update KRONOS (time & attendance) tracking system, ensuring team members time worked and paid time off hours are accurately updated in the system prior to each pay period end date.
• Prepare data (such as work contract modifications or personnel status changes) for filing or data entry by compiling, sorting and filing information according to established procedures.
• Provide administrative support by preparing team member status changes, performance appraisal notices, hiring authorization paperwork, team member requisitions, and incident/accident reports.
• Process invoices for contracts on a monthly basis.
• Update revenue reporting database (invoices & receipts) and prepare monthly reports. Review budgets and reports and discuss discrepancies with Project Managers.
• Maintain inventory of office supplies, equipment, vehicles, trailers, radios, fuel, HVAC, etc., and work with Project Managers to set up quarterly audits and discuss any discrepancies.
• Maintain Preventive Maintenance (PM) files. Document changes and/or discrepancies and follow up with Project Managers or Mechanics to ensure the completion of notations. (LAFBG and FT Sam only)
• Process security clearance packets for new team members.
• Distribute mail and fields phone calls.
• Provide excellent customer service by greeting, assisting, and responding to questions and/or concerns in a positive, professional, and friendly manner.

REQUIREMENTS

• Education: High school diploma or equivalent (GED)
• Preferred: Associate’s Degree
• Certified Administrative Professional (CAP) or equivalent formal training.
• Experience 1+ years of general clerical/office experience.
• Accurately typing at 30 WPM. A combination of experience, education, and/or training which demonstrate the following competencies.
• Preferred: 2+ years of general clerical/office experience.
• Previous experience working within a military environment helpful.
• MS Office
• Knowledge: Basic accounting (Billing)
• Working with databases
• General office/clerical procedures
• Must be able to meet the physical requirements of the position.
• For positions that require driving, must maintain a valid driver’s license and automobile insurance coverage, and be able to travel as needed if you drive your vehicle during company business.

Equal Opportunity Employer/Veterans/Disabled