Word Processing/Project Service Center Specialist

McCarter & English, LLP; Newark (NJ); On-site; USD 80,000 - 95,000; Full time

Benefits offered by this job

Firm-Paid life and AD&D and disability

Health & Wellness coverage

401(k) retirement plan

PTO and paid holidays

Back-up child/elder care

Employee assistance program (EAP)

Discount programs

Job summary

McCarter & English, LLP in Newark, NJ is seeking a Word Processing/Project Service Center Specialist to support legal and non-legal staff with document creation, formatting, and workflow coordination. The role requires advanced Word/Excel/PowerPoint, OCR tools, and proofreading skills, with a minimum of five years in admin/word processing.

The position offers a salary between $80,000 and $95,000 per year, plus comprehensive benefits.

Qualifications

• Advanced proficiency in MS Office suite (Word/Excel/PowerPoint/Visio).
• Ability to learn multiple document software tools listed above.
• Knowledge of OCR/conversion software and proofreading techniques.
• Effective written and verbal communication; confidentiality.

Responsibilities

• Creates and revises complex legal documents with formatting best practices.
• Performs advanced Microsoft Office tasks and document conversions.
• Formats tables of authorities, contents, cross-references, and redlines.
• Performs transcription and provides administrative support (time entry, copying).
• Creates links in PDFs and electronic closing binders.

Skills

Advanced Word Processing

Attention to detail

Analytical thinking

Time management

Excellent communication

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

PowerPoint

Visio

Litera Change-Pro

Nuance OCR

Abby PDF Transformer

Hyperstyles numbering system

BigHand transcription

Job description

McCarter & English, LLP is seeking a Word Processing/Project Service Center Specialist for its Newark, NJ office.The salary range for this position is $80,000-$95,000 annually, depending on experience. If you have relevant experience, we would like you to consider joining our team. Candidates who receive an offer of employment will be processed through a background check which will be an individualized assessment based on the applicant’s or employee’s specific record and the duties and requirements of the specific job.

The position provides word processing support to both legal and non-legal staff.The position plays an integral role in helping the Firm provide high-quality service to clients.

Essential Functions:

• Creates and revises complex legal documents, adhering to formatting and departmental best practices
• Performs advance proficiency in the use of Microsoft Office 365: including Word, Excel, Visio and PowerPoint, Litera Change-Pro, Adobe/Nuance, and Outlook.
• Performs extensive formatting and editing of documents, including advanced features such as Table of Authority, Table of Content, Cross-Referencing, bookmarks, track changes, mail merge, red-line/black line documents, etc.
• Converts documents from one application to another, including cleaning, formatting and applying styles as needed. Utilizing Hyperstyles numbering system.
• Ability to troubleshoot documents, including corrupt documents and files.
• Performs transcription either via tape or using software such as BigHand.
• Provides administrative support (e.g., time entry, after hours copying/printing of documents, messenger services).
• Creates links from table of contents of PDFs.
• Creates electronic closing binders and table of contents

Qualifications

• Demonstrated advanced proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Visio and Outlook) and conversion software.
• Ability to learn various job-related computer software (e.g., Best Authority, DocXTools, Nuance, Hyperstyles numbering system).
• Knowledge of OCR conversion software (e.g., Nuance / Abby PDF Transformer).
• Demonstrated knowledge of proofreading techniques.
• Flexibility to adjust hours and work the hours necessary to meet operating and business needs.

Experience/Education

• High school diploma or equivalent.
• Minimum of five years administrative/Word Processing and related technical experience.
• Advance level proficiency in Microsoft Word and Excel and Microsoft PowerPoint.
• Effective written and verbal communication.

PERSONNEL ATTRIBUTES

• Ability to maintain confidentiality.
• Ability to work in group settings
• Analytical in identifying problems and formulating solutions.
• Ability to multi-task and prioritize work effort.
• Able to work independently, use sound judgment and elevate issues when appropriate.
• Ability to work under pressure to meet tight deadlines.
• Ability to learn new software applications.
• Adaptable and flexible to meet the demands of the job.
• Attention to detail and thoroughness in completing tasks.
• Good communication skills both orally and in written work.

Benefits (if FTE Requirements met):

• Firm-Paid:Basic life and accidental death and dismemberment (AD&D) insurance and short-term (ST) and long-term (LT) disability benefits.
• Health & Wellness: Comprehensive medical/prescription drug coverage (the Firm pays a share of the cost), including a high deductible health plan with an annual Firm health savings account (HSA) contribution.
• Employee-Paid Voluntary Benefits: Dental and vision coverage, supplemental health plans (accident, cancer and critical illness), flexible spending accounts, optional life and AD&D insurance (supplemental employee, spouse and child) and supplemental STD coverage.
• Retirement: 401(k) plan offering three types of contributions: pre-tax, Roth and after-tax contributions.
• Time Off: Paid Time Off (PTO), paid holidays, and leaves of absence to support work-life balance (e.g. parental leave)

Additional Benefits:

• Free and confidential employee assistance program (EAP) and behavioral health services program
• Firm-paid back-up child/elder care, academic support and pet care program
• Tax-advantaged college savings 529 Plan
• Employee discounts through Working Advantage

Other Compensation:

• Eligibility for discretionary bonus.

McCarter & English, LLP is an Equal Opportunity Employer.