Legal Process Specialist in Newark

Energy Jobline ZR; Newark (NJ); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Life/AD&D

Health insurance

Dental/Vision

401(k)

Paid time off

Job summary

Energy Jobline ZR is seeking a detail‑oriented Word Processing Specialist to support both legal and non‑legal staff. You will help the firm deliver high‑quality documents and services to clients through advanced formatting, editing, and document management.

The role requires mastery of Microsoft Office 365, Litera Change‑Pro, OCR tools, and related software, plus strong proofreading, confidentiality, and the ability to multi‑task under tight deadlines.

Qualifications

• Advanced proficiency in the Microsoft Office Suite and conversion software.
• Ability to learn various job-related software tools.
• Knowledge of OCR conversion software such as Nuance / Abby PDF Transformer.
• Demonstrated proofreading techniques and accuracy.
• Flexibility to adjust hours to meet business needs.

Responsibilities

• Create and revise complex legal documents with formatting and best practices.
• Use Word, Excel, Visio, Outlook, and other tools to support staff.
• Format and edit with Table of Authority, Table of Contents, cross-references, bookmarks, and track changes.
• Convert documents between applications and apply styles; manage Hyperstyles numbering.
• Troubleshoot documents including corrupt files.
• Provide transcription support via tape or BigHand.
• Provide administrative support (time entry, copying/printing, messenger).
• Create links from PDFs' table of contents and assemble electronic closing binders.

Skills

MS Office proficiency

Proofreading

Document formatting

Attention to detail

Time management

Communication

Confidentiality

Multitasking

Independent worker

Education

High school diploma

Tools

Word

Excel

PowerPoint

Visio

Outlook

Litera Change-Pro

Adobe/Nuance

OCR Nuance Abby PDF Transformer

Best Authority

DocXTools

Hyperstyles numbering system

Job description

Job DescriptionJob Description

The position provides word processing support to both legal and non-legal staff. The position plays an integral role in helping the Firm provide high-quality service to clients.

Essential Functions:

1. Creates and revises complex legal documents, adhering to formatting and departmental best practices

2. Performs advance proficiency in the use of Microsoft Office 365: including Word, Excel, Visio and PowerPoint, Litera Change-Pro, Adobe/Nuance, and Outlook.

3. Performs extensive formatting and editing of documents, including advanced features such as Table of Authority, Table of Content, Cross-Referencing, bookmarks, track changes, mail merge, red-line/black line documents, etc.

4. Converts documents from one application to another, including cleaning, formatting and applying styles as needed. Utilizing Hyperstyles numbering system.

5. Ability to troubleshoot documents, including corrupt documents and files.

6. Performs transcription either via tape or using software such as BigHand.

7. Provides administrative support (e.g., time entry, after hours copying/printing of documents, messenger services).

8. Creates links from table of contents of PDFs.

9. Creates electronic closing binders and table of contents

Qualifications

• Demonstrated advanced proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Visio and Outlook) and conversion software.
• Ability to learn various job-related computer software (e.g., Best Authority, DocXTools, Nuance, Hyperstyles numbering system).
• Knowledge of OCR conversion software (e.g., Nuance / Abby PDF Transformer).
• Demonstrated knowledge of proofreading techniques.
• Flexibility to adjust hours and work the hours necessary to meet operating and business needs.

Experience/Education

• High school diploma or equivalent.
• Minimum of five years administrative/Word Processing and related technical experience.
• Advance level proficiency in Microsoft Word and Excel and Microsoft PowerPoint.
• Effective written and verbal communication.
• Excellent customer service.

PERSONNEL ATTRIBUTES

• Ability to maintain confidentiality.
• Ability to work in group settings
• Analytical in identifying problems and formulating solutions.
• Ability to multi-task and prioritize work effort.
• Able to work independently, use sound judgment and elevate issues when appropriate.
• Ability to work under pressure to meet tight deadlines.
• Ability to learn new software applications.
• Adaptable and flexible to meet the demands of the job.
• Attention to detail and thoroughness in completing tasks.
• Good communication skills both orally and in written work.

Benefits (if FTE Requirements met):

• Firm-Paid: Basic life and accidental death and dismemberment (AD&D) insurance and short-term (ST) and long-term (LT) benefits.
• Health & Wellness: Comprehensive medical/prescription drug coverage (the Firm pays a share of the cost), including a high deductible health plan with an annual Firm health savings account (HSA) contribution.
• Employee-Paid Voluntary Benefits: Dental and vision coverage, supplemental health plans (accident, cancer and critical illness), flexible spending accounts, optional life and AD&D insurance (supplemental employee, spouse and child) and supplemental STD coverage.
• Retirement: 401(k) plan offering three types of contributions: pre-tax, Roth and after-tax contributions.
• Time Off: Paid Time Off (PTO), paid holidays, and leaves of absence to support work-life balance (e.g. parental leave)

Additional Benefits:

• Free and confidential employee assistance program (EAP) and behavioral health services program
• Firm-paid back-up child/elder care, academic support and pet care program
• Tax-advantaged college savings 529 Plan
• Employee discounts through Working Advantage