Litigation Legal Assistant

McCarter & English, LLP; Newark (NJ); On-site; USD 85,000 - 95,000; Full time

Benefits offered by this job

Firm-Paid life insurance and AD&D

Short-term and long-term disability

401(k) plan with contributions

Paid time off and holidays

Employee assistance program (EAP)

Job summary

McCarter & English, LLP is seeking a Litigation Legal Assistant in Newark, NJ. The role supports attorneys with confidential secretarial duties, calendar management, drafting and proofreading legal documents, and e-filing.

Strong multitasking, superior typing (70 wpm), and handling client interactions are essential. Candidates should have extensive litigation support experience and be proficient with MS Word, Outlook, Excel, iManage, and e-filing, with a commitment to accuracy and deadlines in a

Qualifications

• 15–25 years of litigation legal assistant experience.
• Must type a minimum of 70 words per minute.
• Proficient with MS Word, Outlook and Excel; familiarity with iManage and e-filing.
• Strong proofreading and confidentiality in a fast-paced environment.

Responsibilities

• Transcribe correspondence, letters and confidential memos.
• Sort and route emails; ensure timely filing in iManage and proper mail handling.
• Prepare and manage daily calendars and coordinate meetings and depositions.
• Assist with travel arrangements and attorney reimbursements.
• Meet weekly/monthly time-entry and client-billing deadlines; process vendor invoices.

Skills

Litigation experience

Typing 70 wpm

Multitasking

Strong communication

Calendar & scheduling

Tools

MS Word

MS Outlook

Excel

iManage

BigHand

E-filing

Job description

McCarter & English, LLP is seeking a Litigation Legal Assistant for its Newark, NJ office. The salary range for this position is $85,000-$95,000 annually, depending on experience. Candidates who receive an offer of employment will be processed through a background check which will be an individualized assessment based on the applicant’s or employee’s specific record and the duties and requirements of the specific job.

Under general supervision, performs responsible and confidential secretarial work and routine administrative duties for attorneys and performs related duties as required.

• Must be a team player, highly organized, pro-active and able to multi-task in an extremely fast paced environment.
• Transcribe correspondence, letters, and confidential memorandum.
• Reads and sorts through numerous incoming emails and makes sure emails are timely delivered or filed in iManage; ensures outgoing mail is processed
• Types a variety of legal documents from rough and oral drafts; requires strong proofreading skills.
• Court E-Filing experience a must;
• Able to handle high level client contact, handle calls for attorneys; able to direct message to the appropriate person in a timely manner
• Prepares, maintains and confirms daily work calendars and schedule meetings, depositions
• Assists with travel arrangements, internal correspondence, reimbursements for attorneys, paralegals
• Able to meet weekly/monthly time entry deadlines; client billing deadlines; Process vendor invoices to meet client billing deadlines
• Maintain attorneys’ legal confidential and administrative files

Related Duties

• Assist other Attorneys and Legal Assistants within the office
• Proactively manage contacts in Outlook and Interaction

Training and Experience

• 15-25 years of litigation legal assistant experience.
• Must type a minimum of 70 words per minutes.

Knowledge, Abilities and Skill

• Comprehensive knowledge of modern legal office practices and procedures
• Considerable knowledge of legal documents preparation, legal terminology and court procedures
• Comprehensive knowledge of MS Word, MS Outlook, Excel, redline comparisons, BigHand (digital dictation)
• Comprehensive knowledge of iManage, E-mail/File Storage Organization Skills
• Comprehensive knowledge of E-filing
• Considerable knowledge of effective proofreading
• Excellent oral and written communication skills

Benefits (if FTE Requirements met):

• Firm-Paid:Basic life and accidental death and dismemberment (AD&D) insurance and short-term (ST) and long-term (LT) disability benefits.
• Health & Wellness: Comprehensive medical/prescription drug coverage (the Firm pays a share of the cost), including a high deductible health plan with an annual Firm health savings account (HSA) contribution.
• Employee-Paid Voluntary Benefits: Dental and vision coverage, supplemental health plans (accident, cancer and critical illness), flexible spending accounts, optional life and AD&D insurance (supplemental employee, spouse and child) and supplemental STD coverage.
• Retirement: 401(k) plan offering three types of contributions: pre-tax, Roth and after-tax contributions.
• Time Off: Paid Time Off (PTO), paid holidays, and leaves of absence to support work-life balance (e.g. parental leave)

Additional Benefits:

• Free and confidential employee assistance program (EAP) and behavioral health services program
• Firm-paid back-up child/elder care, academic support and pet care program
• Tax-advantaged college savings 529 Plan
• Employee discounts through Working Advantage

Other Compensation:

• Eligibility for discretionary bonus.

McCarter & English, LLP is an Equal Opportunity Employer.