Wine & Events Coordinator: Create Unforgettable Guest Moments

Riboli Family Wines; Los Angeles (CA); On-site; USD 74,501,000 - 83,097,000; Full time

Job summary

Riboli Family Wines in Los Angeles is seeking a Hospitality & Events Coordinator to plan and execute our events at the historic San Antonio Winery. The ideal candidate thrives in a fast-paced, guest-focused environment and brings a positive, service-oriented attitude.

Responsibilities include managing inquiries, coordinating with vendors, liaising with kitchen staff, and delivering memorable guest experiences while upholding our hospitality standards.

Qualifications

• Minimum 3 years of experience in hospitality, restaurant, or event coordination.
• Proactive, detail-oriented, and highly organized with the ability to manage multiple tasks independently.
• Friendly, professional demeanor with strong interpersonal, written, and verbal communication skills.
• Must be tech-savvy and comfortable learning new platforms.
• Experience with Tripleseat catering software is a plus.
• Sales-driven with a passion for creating memorable guest experiences.
• Willingness to learn about wine and viticulture.
• Able to stand for long periods of time and carry up to 50 pounds.
• Must maintain professional appearance and conduct at all times.
• Bilingual (English/Spanish or Italian) preferred.
• Able to work flexible hours, mornings, evenings, weekdays, and weekends.

Responsibilities

• Manage all aspects of event coordination from initial client inquiry through planning, vendor management, and on-site execution.
• Coordinate with outside vendors to fulfill each client's specific event needs.
• Leverage hospitality expertise to develop a high-quality and satisfactory relationship with every guest.
• Handle all event inquiries and maintain communication with prospective and confirmed clients.
• Serve as liaison between clients and staff to ensure clear communication of all event details.
• Delegate tasks to support staff and vendors as needed for each event, ensuring that all team members understand their responsibilities and event timelines.
• Support event setup, greet clients upon arrival, and assist with event execution as needed.
• Ensure timely follow-up with clients including Thank You’s and outreach for repeat business.
• Communicate with the kitchen staff to discuss event details, special dietary needs, and menu timelines.

Skills

Interpersonal communication

Written communication

Verbal communication

Detail-oriented

Organization

Tech-savvy

Bilingual

Tools

Tripleseat

Job description

Riboli Family Wines in Los Angeles is seeking a Hospitality & Events Coordinator to plan and execute our events at the historic San Antonio Winery. The ideal candidate thrives in a fast-paced, guest-focused environment and brings a positive, service-oriented attitude.

Responsibilities include managing inquiries, coordinating with vendors, liaising with kitchen staff, and delivering memorable guest experiences while upholding our hospitality standards.