Wind Project Assistant, Renewables Division

Westwood-Professional-Services; Minnetonka (MN); On-site; USD 48,000 - 64,000; Full time

Job summary

Westwood Professional Services, Inc. is seeking a Wind Project Assistant in the Renewables Division to ensure data integrity and provide administrative support for project managers.

The role involves maintaining Deltek Vantagepoint data, assisting with contracts, proposals, and prequalifications, and coordinating project documentation. Ideal candidates have a bachelor’s degree (or equivalent), strong written communication, and excellent organizational skills.

Qualifications

• Bachelor's degree preferred or equivalent experience.
• Excellent written communication and attention to detail.
• Strong organizational skills with ability to manage multiple projects.

Responsibilities

• Maintain accurate data within the Deltek Vantagepoint database (project setup, reporting, auditing).
• Collaborate with Corporate Services and Project Managers on contracts, proposals, and prequalifications.
• Coordinate production of proposals under PM direction.
• Track project performance using various tools and reports.
• Process work orders, task orders, and statements of qualification; track compliance and signatures.
• Provide document backup for invoicing and collections.
• Organize stakeholder meetings, document proceedings, and follow up on actions.
• Proofread proposals/reports for consistency and grammar.
• Support licensure efforts and state compliance requirements.
• Handle transmittals, printing, and scanning.

Skills

Effective written communication

Detail-oriented

Office administration

Multitasking

Team collaboration

Microsoft Office Suite

Deltek Vantagepoint (data integrity)

Education

Bachelor's degree preferred

Tools

Deltek Vantagepoint

Job description

Description

Wind Project Assistant, Renewables Division

Westwood Professional Services, Inc.

The Project Assistant (PA) for the Renewables Division is responsible for ensuring data integrity, document management, and implementing best practices on projects. The PA provides administrative and professional support to Project managers to ensure the success of projects. This role may involve working on billable and non-billable projects, with opportunities for project management training and development.

Requirements

• Maintain accurate data within the Deltek Vantagepoint database system, including project set up, reporting, and auditing.
• Collaborate with Corporate Services and Project Managers to provide support with contracts, proposals, and prequalifications.
• Coordinate the production of proposals based on direction from Project Managers.
• Track project performance using various tools and project reports as directed by Project Managers.
• Complete the process for work orders, task orders, and statements of qualification, including tracking compliance items, coordinating involved parties, and finalizing signatures.
• Provide document backup for invoicing and collections.
• Organize project stakeholder meetings, document meeting proceedings, and follow up on action items.
• Proofread proposals and reports for consistency and grammar.
• Support Professional staff with licensure efforts and state compliance requirements.
• Perform tasks such as transmittals, printing, and scanning.

Contacts / Direction:

• Detailed direction given by multiple project managers and supervisor.
• Close collaboration with project managers, assistant project manager, project teams, other project assistants, and division administrative coordinator

Success Measures:

• Data integrity of Deltek Vantagepoint database system.
• Completion of requested tasks in a timely and accurate manner.
• Initiative to seek out tasks and coordinate support with project manager.
• Project manager and project team satisfaction.

Required Skills and Qualifications:

• Bachelor's degree preferred or equivalent job-related experiences and training
• Effective written communication skills
• Detail-oriented with strong organizational skills
• Capacity to independently manage multiple projects/assignments, determine and set job priorities, and work in a collaborative team environment
• Ability to communicate effectively with employees at all levels of the organization
• Proficiency with Microsoft Office Suite

Preferred Skills and Qualifications:

• Experience working in a professional services environment Familiarity with VantagePoint data entry and best practices.
• Experience in the renewable energy industry a plus.
• Experience providing contract and subcontracting support.
• Knowledge of licensing processes and requirements.
• Ability to participate in workload meetings and coordinate prequalification efforts.
• Familiarity with accounts receivable coordination and client accounting.
• Experience with project management software and generating progress reports.
• Location = Office based (in a Westwood office)
• Lifting / Moving / Standing = typical for a non-physical, office-based role
• Personal Protective Equipment (PPE) required = None
• Travel = Little to no travel expected

About Westwood Professional Services, Inc. (Westwood)

At Westwood, our purpose is to create a better world for people through our work. We transform the energy grid, design resilient infrastructure, and develop communities that will flourish today and for future generations. With over 50 years of experience and a legacy of innovation, we stand at the forefront of our industry, dedicated to understanding the unique needs of the markets we serve.

Our approach revolves around people. We are committed to building a culture that attracts, retains, and develops high performers. Our team values relationships, innovation, dedication, initiative, and growth. We believe fostering a collaborative "One Team" mentality yields superior outcomes in everything we do.

We customize our technical capabilities and geographic reach to meet our clients where they are and help them realize their vision.

We are partners in our clients' success, driving to provide solutions that make a lasting difference. Safety, sustainability, and operational excellence are not just facets of our work; they are intrinsic to our identity, guiding every decision we make.

We are deeply invested in the communities we serve. Through our projects and giving‑back initiatives, we enrich the lives of those we serve, engage others within our industry, and create a lasting impact on communities around the world. To us, success transcends the completion of projects; it is reflected in the lives we have positively impacted by our work.

Join us in creating a better world.

In 2024, Zweig Group ranked Westwood nationally at #13 and #40, respectively, on its Hot Firms and Best Firms to Work for lists. Zweig also awarded Westwood one national 1st place award for Marketing Excellence. Westwood was recently recognized as #83 in the ENR Top 500 Firms in 2024. The firm consistently ranks on the industry's top 25 lists and receives recognition for its involvement in award-winning projects nationwide.

Westwood provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. We believe that diverse backgrounds strengthen our business. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.