WIC Administrative Coordinator

DE; Dover (DE); On-site; USD 42,000 - 56,000; Full time

Job summary

The Department of Health and Social Services (DHSS) in Delaware is seeking an Administrative Specialist for the WIC program to coordinate meetings and manage timekeeping audits. This role serves as the main contact for WIC staff and participants and supports FSF activities under supervision.

The ideal candidate will have at least an associate degree and experience with office support, data entry, and document processing. Join DHSS to contribute to program efficiency and accurate record-keeping.

Qualifications

• One year of experience in performing office support work such as drafting routine correspondence, reports, or logs, operating office equipment, handling incoming and outgoing mail, postal and shipping services, answering phones, directing calls and taking messages, or maintaining files and supplies.
• One year of experience in document processing such as reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies, and procedures, resolving deficiencies, and tracking and monitoring activities.
• One year of experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.
• Six months’ experience in using standard computer software/applications to create documents, develop spreadsheets, or maintain/update databases.
• OR
• Possession of an Associate’s degree or higher.

Responsibilities

• Coordinate and record all WIC monthly and quarterly meetings.
• Serve as the first point of contact for WIC staff and participants.
• Audit timekeeping in the Estar system and record quarterly time audits.
• Support WIC activities for First State Financials (FSF) under guidance of the WIC Fiscal Management Analyst.
• Create and maintain a variety of record-keeping systems or logs and ensure compliance with retention schedules.

Skills

Customer service

Data entry

Communication

Education

Associate degree or higher

Tools

MS Office

Timekeeping software

Job description

The Department of Health and Social Services (DHSS) in Delaware is seeking an Administrative Specialist for the WIC program to coordinate meetings and manage timekeeping audits. This role serves as the main contact for WIC staff and participants and supports FSF activities under supervision.

The ideal candidate will have at least an associate degree and experience with office support, data entry, and document processing. Join DHSS to contribute to program efficiency and accurate record-keeping.