WeID Assistant

University of California, San Francisco; San Francisco (CA); On-site; USD 52,000 - 68,000; Full time

Job summary

University of California, San Francisco is seeking an administrative professional to support the We ID program within the UCSF Police Department.

The role includes issuing UCSF ID badges to students, staff, faculty, and affiliates, performing Livescans for pre-employment screening and ink fingerprinting for Patriot Act-compliant groups, and providing notary services along with general administrative duties.

Qualifications

• Requires high school graduate with four years of related administrative experience or equivalent
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and internet browsers
• Knowledge of basic accounting principles
• Strong English composition and editing skills
• Excellent organizational skills and attention to detail
• Ability to work in a fast-paced, deadline-driven environment
• Ability to handle confidential material appropriately
• Ability to manage high transaction volume under time constraints
• Valid California Driver's License (no restrictions beyond corrective lenses)
• Notary certification assistance within six months of hire

Responsibilities

• Issue UCSF ID badges to students, staff, faculty, and affiliates
• Perform Livescans for pre-employment screening and background checks
• Perform ink fingerprinting for specialized employee groups under Patriot Act requirements
• Provide general notary services and administrative support

Skills

Microsoft Office

English composition/editing

Organizational skills

Attention to detail

Confidential material handling

Deadline-oriented

Attendance reliability

Problem-solving skills

Education

High school diploma

Tools

Livescan

Badging Software

Oracle

FileMaker Pro

Job description

Job Description The incumbent will be a key member of the UCSF Police Department’s We ID program’s administrative team and provide We ID services to the UCSF community and affiliates. The incumbent will have four primary job duties: issue UCSF ID badges to UCSF students, staff, faculty members, and authorized affiliates; perform Livescans (electronics fingerprinting process) for pre-employment screening and background check and ink (paper fingerprinting process) for specialized employee groups (i.e, Patriot Act requirements); provide general notary services and perform general administrative support duties.

Job Description The incumbent will be a key member of the UCSF Police Department’s We ID program’s administrative team and provide We ID services to the UCSF community and affiliates. The incumbent will have four primary job duties: issue UCSF ID badges to UCSF students, staff, faculty members, and authorized affiliates; perform Livescans (electronics fingerprinting process) for pre‑employment screening and background check and ink (paper fingerprinting process) for specialized employee groups (i.e, Patriot Act requirements); provide general notary services and perform general administrative support duties. Covered under University series concept / job specification for classification 4722. Under general direction works on operational and/or procedural assignments that require the exercise of considerable discretion and independent judgment. Understands implications of work and makes recommendations for solutions. Determines methods and procedures on new assignments. Qualifications Required

• High school graduate
• Four years of related administrative experience or an equivalent combination of education and experience
• Proficiency with Microsoft Office software, including Outlook, Word , Excel, PowerPoint, and internet browsers
• Knowledge of basic accounting principles
• Demonstrated English language composition and editing skills
• Excellent organizational skills and strong attention to detail
• Proven ability to work in a fast‑paced, deadline‑oriented environment
• Demonstrated ability to appropriately handle confidential material
• Ability to work effectively and accurately with a high volume of transactions and under time constraints
• Demonstrated record of excellent attendance, reliability and problem-solving skills
• Possess a valid California Driver's License with no other restrictions other than corrective lenses
• Notary License: UCSF will assist in obtaining and maintaining a Notary certification within six months of hire

Preferred

• Experience with UC Personnel transactions, policies, and procedures
• Familiarity with Microsoft Excel, Word, FileMaker Pro, Livescan, Badging Software, and Oracle.