Weekend Receptionist

Peaks Healthcare Consulting; Cheyenne (WY); On-site; USD 21,000 - 30,000; Part time

Benefits offered by this job

Competitive compensation

Health, dental, and vision insurance

Paid Time Off (PTO)

401(k) retirement plan

Care Cash Program

Employee Referral Bonus Program

Training and professional development

Opportunities for career advancement

Job summary

Polaris Rehabilitation & Care Center in Cheyenne, WY is seeking a Weekend Receptionist to serve as the front-desk contact, greet residents and visitors, and provide administrative support. The role emphasizes creating a welcoming environment, directing inquiries, and coordinating with leadership to ensure smooth front-office operations over weekend shifts.

The position requires dependable weekend availability and offers opportunities to work within healthcare and senior living settings, with a

Qualifications

• High school diploma or equivalent preferred but not required.
• Previous receptionist, front-desk, administrative, customer-service, hospitality, healthcare, or senior-living experience preferred but not required
• Ability to consistently work the required weekend schedule
• Excellent customer-service and interpersonal skills
• Friendly, professional, and welcoming personality
• Strong verbal and written communication skills
• Dependable and punctual
• Strong organizational skills and attention to detail
• Ability to manage multiple responsibilities and interruptions professionally
• Comfortable answering multi-line telephone systems and using standard office equipment
• Basic computer skills and ability to learn facility systems
• Ability to maintain confidentiality and handle sensitive information professionally
• Ability to communicate compassionately with seniors and their families
• Ability to remain calm and professional in a fast-paced healthcare environment

Responsibilities

• Greet residents, families, visitors, employees, applicants, vendors, and community partners in a friendly and professional manner.
• Create a positive and welcoming first impression for everyone entering the facility.
• Assist visitors with general questions and direct them to the appropriate department or team member.
• Provide courteous and professional customer service in person and over the telephone.
• Maintain awareness of activity within the front entrance and reception area.
• Assist residents and families with general non-clinical questions and direct clinical concerns to the appropriate nursing or leadership team member.
• Help maintain a welcoming environment where residents and families feel valued and cared for.
• Answer incoming telephone calls promptly and professionally.
• Direct calls to the appropriate department or employee.
• Take accurate messages and ensure they are communicated appropriately.
• Monitor the front desk and main entrance during assigned hours.
• Assist with visitor sign-in and other established entrance procedures.
• Receive deliveries and notify appropriate departments.
• Maintain an organized, clean, and professional reception area.
• Follow established procedures for handling inquiries and requests for information.
• Organize, copy, scan, file, and distribute documents.
• Assist with preparing packets, forms, correspondence, and other facility materials.
• Receive and distribute mail, packages, and internal communications.
• Maintain appropriate front-desk logs and documentation.
• Assist facility leadership and department managers with administrative projects as assigned
• Support weekend facility operations by communicating information to the appropriate team members
• Develop positive and professional relationships with residents and families
• Provide residents and visitors with assistance navigating the facility
• Listen respectfully to resident and family questions or concerns and communicate them to the appropriate staff member
• Maintain resident privacy, dignity, and confidentiality
• Demonstrate patience, compassion, and professionalism when interacting with seniors and their families
• Recognize that every front-desk interaction contributes to the overall resident and family experience
• Maintain confidentiality of resident, employee, and facility information
• Follow applicable privacy requirements and facility confidentiality policies
• Do not release resident or employee information without appropriate authorization
• Follow facility visitor, security, emergency, and safety procedures
• Promptly communicate unusual activity, safety concerns, or emergency situations to appropriate facility personnel
• Maintain professional boundaries when handling sensitive information
• Work collaboratively with nursing, administration, Human Resources, admissions, social services, dietary, activities, and other departments
• Maintain dependable attendance and arrive on time and prepared for scheduled weekend shifts
• Communicate professionally with residents, families, visitors, coworkers, and leadership
• Demonstrate flexibility and willingness to assist with facility needs
• Maintain a professional appearance and demeanor
• Participate in required training and facility education
• Perform additional receptionist and administrative responsibilities as assigned

Skills

Excellent customer-service

Interpersonal skills

Verbal communication

Written communication

Dependable

Punctual

Organization

Multitasking

Telephone handling

Basic computer skills

Discretion/confidentiality

Compassion for seniors

Education

High school diploma or equivalent

Job description

Polaris Rehabilitation & Care Center | Cheyenne, Wyoming

Weekend Position

Why Join Polaris Rehabilitation & Care Center?

At Polaris Rehabilitation & Care Center, our Receptionist is often the first person residents, families, visitors, applicants, and community partners interact with when they enter our facility.

We are seeking someone who can create a welcoming first impression while providing dependable administrative support to our residents, families, employees, and leadership team.

• Consistent weekend opportunity
• Supportive, team-oriented work environment
• Opportunity to gain experience in healthcare and senior living
• Leadership that values and supports staff
• Meaningful work where your interactions make a difference

Position Overview

Polaris Rehabilitation & Care Center is seeking a friendly, dependable, and professional Weekend Receptionist to join our team in Cheyenne, Wyoming.

The Weekend Receptionist serves as the primary point of contact at the front desk and plays an important role in creating a welcoming, organized, and professional environment throughout the facility.

This position is responsible for greeting and assisting residents, families, visitors, employees, applicants, vendors, and other guests; answering and directing telephone calls; providing general administrative support; and assisting facility leadership with front-office responsibilities.

Because this position provides weekend front-desk coverage, dependability and consistent weekend availability are essential.

Key Responsibilities

Reception & Customer Service

• Greet residents, families, visitors, employees, applicants, vendors, and community partners in a friendly and professional manner
• Create a positive and welcoming first impression for everyone entering the facility
• Assist visitors with general questions and direct them to the appropriate department or team member
• Provide courteous and professional customer service in person and over the telephone
• Maintain awareness of activity within the front entrance and reception area
• Assist residents and families with general non-clinical questions and direct clinical concerns to the appropriate nursing or leadership team member
• Help maintain a welcoming environment where residents and families feel valued and cared for

Telephone & Front Desk Operations

• Answer incoming telephone calls promptly and professionally
• Direct calls to the appropriate department or employee
• Take accurate messages and ensure they are communicated appropriately
• Monitor the front desk and main entrance during assigned hours
• Assist with visitor sign-in and other established entrance procedures
• Receive deliveries and notify appropriate departments
• Maintain an organized, clean, and professional reception area
• Follow established procedures for handling inquiries and requests for information

Administrative Support

• Assist with general clerical and administrative responsibilities as assigned
• Organize, copy, scan, file, and distribute documents
• Assist with preparing packets, forms, correspondence, and other facility materials
• Receive and distribute mail, packages, and internal communications
• Maintain appropriate front-desk logs and documentation
• Assist facility leadership and department managers with administrative projects as assigned
• Support weekend facility operations by communicating information to the appropriate team members

Resident & Family Experience

• Develop positive and professional relationships with residents and families
• Provide residents and visitors with assistance navigating the facility
• Listen respectfully to resident and family questions or concerns and communicate them to the appropriate staff member
• Maintain resident privacy, dignity, and confidentiality
• Demonstrate patience, compassion, and professionalism when interacting with seniors and their families
• Recognize that every front-desk interaction contributes to the overall resident and family experience

Safety & Confidentiality

• Maintain confidentiality of resident, employee, and facility information
• Follow applicable privacy requirements and facility confidentiality policies
• Do not release resident or employee information without appropriate authorization
• Follow facility visitor, security, emergency, and safety procedures
• Promptly communicate unusual activity, safety concerns, or emergency situations to appropriate facility personnel
• Maintain professional boundaries when handling sensitive information

Teamwork & Professionalism

• Work collaboratively with nursing, administration, Human Resources, admissions, social services, dietary, activities, and other departments
• Maintain dependable attendance and arrive on time and prepared for scheduled weekend shifts
• Communicate professionally with residents, families, visitors, coworkers, and leadership
• Demonstrate flexibility and willingness to assist with facility needs
• Maintain a professional appearance and demeanor
• Participate in required training and facility education
• Perform additional receptionist and administrative responsibilities as assigned

Qualifications

• High school diploma or equivalent preferred
• Previous receptionist, front-desk, administrative, customer-service, hospitality, healthcare, or senior-living experience preferred but not required
• Ability to consistently work the required weekend schedule
• Excellent customer-service and interpersonal skills
• Friendly, professional, and welcoming personality
• Strong verbal and written communication skills
• Dependable and punctual
• Strong organizational skills and attention to detail
• Ability to manage multiple responsibilities and interruptions professionally
• Comfortable answering multi-line telephone systems and using standard office equipment
• Basic computer skills and ability to learn facility systems
• Ability to maintain confidentiality and handle sensitive information professionally
• Ability to communicate compassionately with seniors and their families
• Ability to remain calm and professional in a fast-paced healthcare environment

Benefits

• Competitive compensation
• Health, dental, and vision insurance for eligible employees
• Paid Time Off (PTO) for eligible employees
• 401(k) retirement plan
• Care Cash Program
• Employee Referral Bonus Program
• Supportive and collaborative work environment
• Training and professional development opportunities
• Opportunities for career advancement

Grow With Us

The Weekend Receptionist position is a great opportunity to gain experience within healthcare, senior living, administration, customer service, and facility operations.

At Polaris Rehabilitation & Care Center, we believe in recognizing employees who demonstrate reliability, professionalism, strong customer service, and a willingness to learn.

Whether you are beginning your career or bringing previous administrative or customer-service experience, we want to provide an environment where you can continue developing your skills and exploring opportunities for advancement.

Equal Opportunity Employer

Polaris Rehabilitation & Care Center is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any protected characteristic in accordance with applicable federal, state, and local laws.

Reasonable Accommodation

Polaris Rehabilitation & Care Center is committed to providing reasonable accommodations to qualified individuals with disabilities throughout the application and hiring process. Applicants requiring assistance should contact Human Resources.

Physical Requirements

• Ability to sit and work at a reception desk for extended periods
• Ability to periodically stand and walk throughout the facility
• Ability to operate a telephone, computer, printer, scanner, and other standard office equipment
• Ability to communicate effectively in person, by telephone, and electronically
• Ability to perform routine clerical and administrative responsibilities
• Ability to perform the essential functions of the position with or without reasonable accommodation