Weekend Office & Dock Operations Coordinator

Obama Foundation; Little Rock (AR); On-site; USD 24,000 - 35,000; Part time

Benefits offered by this job

Insurance

Paid time off

Retirement plan

Job summary

The Obama Foundation is seeking a part-time, in-person Workplace Services assistant at the Obama Presidential Center in Jackson Park, Chicago. You will support the Workplace Services team, manage in-office requests on weekends, and help maintain a professional, organized office environment.

You will coordinate conference rooms, supply management, vendor scheduling, and dock activity while ensuring timely responses and a positive staff experience across the campus.

Qualifications

• 1 - 3 years of experience within reception, office management, hospitality, or customer service roles.
• 1 - 3 years of experience with dock scheduling, management and operations
• Ability to lift large packages and office materials
• Proactive, flexible, and resourceful work ethos; ability to anticipate needs, take initiative, and remain calm under pressure
• Strong written and verbal communication skills
• Excellent organizational skills; demonstrated ability to prioritize, multi-task, and follow through on short- and long-term assignments
• Communicates proactively and collaborates effectively with others to achieve objectives and meet deadlines
• Experience with Slack, GSuite, customer support ticketing systems are a plus

Responsibilities

• Coordinate meeting room requests and oversee conference room set-ups.
• Support the team with office projects and events.
• Oversee office and pantry supply procurement, tracking, and stocking.
• Assist Office Coordinator with vendor scheduling and management.
• Ensure the office and break rooms are well organized, fully stocked, and free of clutter.
• Organize and distribute Foundation mail and packages.
• Act as a primary point of contact for Chicago staff questions and concerns.
• Ensure that all customer support requests are properly routed and responded to within 24 hours.
• Review, approve, deny, and schedule dock access requests based on operational priorities, dock availability, and policy requirements.
• Coordinate daily dock activity to ensure safe, orderly sequencing of deliveries, pickups, waste hauling, and OPS functions.
• Monitor dock conditions to ensure docks remain clear, safe, and available for scheduled activities.
• Maintain accurate records of dock activity, vendor compliance, incidents, and operational disruptions.

Skills

Reception experience

Office management

Hospitality

Customer service

Strong written/verbal communication

Organizational skills

Slack

GSuite

Tools

Slack

GSuite

Job description

The Obama Foundation is seeking a part-time, in-person Workplace Services assistant at the Obama Presidential Center in Jackson Park, Chicago. You will support the Workplace Services team, manage in-office requests on weekends, and help maintain a professional, organized office environment.

You will coordinate conference rooms, supply management, vendor scheduling, and dock activity while ensuring timely responses and a positive staff experience across the campus.