Weekend Office & Dock Coordinator

BOF The Barack Obama Foundation; United States; On-site; USD 24,000 - 35,000; Part time

Benefits offered by this job

Insurance

Paid time off

Retirement plan

Job summary

The Obama Foundation is seeking a weekend, in-person Office Support for its Workplace Services team, based at the Obama Presidential Center in Jackson Park, Chicago. This part-time role reports to the Operations Manager and ensures a professional office experience for staff, with a focus on safety and organization.

Responsibilities include coordinating room setups, stocking supplies, handling dock access, and serving as the weekend point of contact for the Chicago team.

Qualifications

• Experience in reception, office management, hospitality, or customer service (1–3 years).
• Ability to lift large packages and office materials.
• Strong written and verbal communication skills.
• Proactive, flexible, and calm under pressure.

Responsibilities

• Coordinate meeting room requests and oversee conference room set-ups.
• Oversee office and pantry supply procurement, tracking, and stocking; manage vendor scheduling.
• Serve as primary weekend contact for Chicago staff questions and ensure tickets are routed within 24 hours.
• Review, approve, schedule dock access requests and coordinate daily dock activity to ensure safe operations.

Skills

Reception

Office management

Hospitality

Customer service

Slack

GSuite

Ticketing systems

Travel management systems

Tools

Slack

GSuite

Ticketing systems

Travel management systems

Job description

The Obama Foundation is seeking a weekend, in-person Office Support for its Workplace Services team, based at the Obama Presidential Center in Jackson Park, Chicago. This part-time role reports to the Operations Manager and ensures a professional office experience for staff, with a focus on safety and organization.

Responsibilities include coordinating room setups, stocking supplies, handling dock access, and serving as the weekend point of contact for the Chicago team.