Weekend Office & Dock Coordinator - Part-Time

Obama Foundation; Chicago (IL); On-site; USD 25,000 - 34,000; Part time

Job summary

The Obama Foundation seeks a Weekend Workplace Coordinator to support Workplace Services in the Chicago office. This part-time, in-person role will be the weekend point of contact for in-office requests, ensuring a safe, organized environment and timely responses to staff needs.

Key duties include coordinating meeting room setups, managing supplies, coordinating vendor activities, and maintaining accurate dock schedules while collaborating with the Operations team.

Qualifications

• 1–3 years in reception, office management, hospitality, or customer service.
• Experience with dock scheduling and operations.
• Ability to lift large packages and strong organizational skills.
• Proactive, flexible, and able to work weekends.

Responsibilities

• Coordinate meeting room requests and conference room setups.
• Oversee pantry supplies and office procurements.
• Assist vendor scheduling and management.
• Serve as primary contact for Chicago staff questions.
• Manage dock access requests and daily dock activity.
• Support weekend-office operations to ensure a safe, organized environment.

Skills

Reception experience

Office coordination

Dock scheduling

Customer service

Communication skills

Tools

Slack

GSuite

Ticketing systems

Travel management systems

Job description

The Obama Foundation seeks a Weekend Workplace Coordinator to support Workplace Services in the Chicago office. This part-time, in-person role will be the weekend point of contact for in-office requests, ensuring a safe, organized environment and timely responses to staff needs.

Key duties include coordinating meeting room setups, managing supplies, coordinating vendor activities, and maintaining accurate dock schedules while collaborating with the Operations team.