Attendee Experience & Convenings Lead

Obama Foundation

Chicago (IL)

Hybrid

USD 60,000 - 75,000

Full time

9 days ago

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Job summary

The Obama Foundation is seeking a Convenings Associate (Attendee Management) to oversee an assigned portfolio of events at the Obama Presidential Center in Jackson Park, Chicago. You will lead attendee journeys from invitation through onsite experience, ensuring welcoming, accessible, and well-run events in a fast-paced environment.

You will manage registration builds, communications, food and beverage planning, travel coordination, and post-event follow-ups, while supporting collaboration

Qualifications

3 years of experience in event planning, attendee management, hospitality, or related fields.

Responsibilities

Lead planning and execution of assigned convenings, including timelines, budgets, and onsite delivery.
Manage attendee registration, invitations, data, capacity, reporting, check-in, and onsite registration.
Serve as primary Convenings contact, coordinating priorities and attendee services.
Coordinate attendee communications, invitations, confirmations, reminders, and updates.
Lead food and beverage planning, dietary needs, and onsite delivery.
Manage hotel accommodations and room blocks, travel, and transportation.
Develop attendee management standards, templates, and tools across the portfolio.
Coordinate accessibility and high-touch guest needs.

Skills

Event planning

Attendee management

Hospitality

Communication

Project management

Tools

Cvent

Ticketure

Job description

You will manage registration builds, communications, food and beverage planning, travel coordination, and post-event follow-ups, while supporting collaboration

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