Weekend Office & Dock Operations Coordinator

obama; Chicago (IL); On-site; USD 24,000 - 35,000; Part time

Job summary

The Obama Foundation in Chicago is seeking a part-time, in-person Workplace Services assistant for weekends. You will support the office by coordinating room setups, stocking supplies, and handling dock scheduling while ensuring a professional office environment.

The role requires 1-3 years in reception or office-related roles, strong communication, and the ability to lift packages. This position is based at the Obama Presidential Center in Jackson Park.

Qualifications

• 1-3 years of reception/office management or customer service experience.
• Ability to lift large packages and office materials.
• Excellent written and verbal communication; strong organizational skills.

Responsibilities

• Coordinate meeting room requests and oversee conference room set-ups.
• Oversee office and pantry supply procurement, tracking, and stocking.
• Act as primary point of contact for Chicago staff questions and concerns.
• Review, approve, schedule dock access requests and coordinate daily dock activity.

Skills

Reception experience

Office management

Customer service

Strong communication

Organizational skills

Tools

Slack

GSuite

Ticketing systems

Travel management systems

Job description

The Obama Foundation in Chicago is seeking a part-time, in-person Workplace Services assistant for weekends. You will support the office by coordinating room setups, stocking supplies, and handling dock scheduling while ensuring a professional office environment.

The role requires 1-3 years in reception or office-related roles, strong communication, and the ability to lift packages. This position is based at the Obama Presidential Center in Jackson Park.