Weekend Office & Dock Coordinator (Part-Time)

Obama Foundation; Chicago (IL); On-site; USD 24,000 - 35,000; Part time

Job summary

The Obama Foundation is seeking a part-time, in-person Workplace Services assistant at the Obama Presidential Center in Jackson Park, Chicago. You will support weekend in-office requests, keep the office orderly, and help ensure a safe, professional staff environment.

You’ll coordinate meeting rooms, manage supplies, assist with vendor scheduling, and handle dock activities with careful attention to safety and efficiency.

Qualifications

• 1-3 years in reception, office management, hospitality, or customer service roles.
• 1-3 years in dock scheduling, management and operations.
• Ability to lift large packages and office materials.
• Proactive, flexible, and resourceful work ethos under pressure.
• Strong written and verbal communication skills.
• Excellent organizational skills; ability to prioritize and multi-task.

Responsibilities

• Coordinate meeting room requests and oversee conference room set-ups.
• Oversee office and pantry supply procurement, tracking, and stocking.
• Assist Office Coordinator with vendor scheduling and management.
• Ensure the office and break rooms are well organized, fully stocked, and free of clutter.
• Organize and distribute Foundation mail and packages.
• Act as a primary point of contact for Chicago staff questions and concerns.
• Ensure all customer support requests are routed and responded to within 24 hours.
• Review, approve, deny, and schedule dock access requests; coordinate daily dock activity.
• Monitor dock conditions to keep docks clear, safe, and available.
• Maintain records of dock activity, vendor compliance, incidents, and disruptions.
• Perform other duties as assigned

Skills

Reception

Office mgmt

Customer service

Dock scheduling

Communication

Organization

Tools

Slack

GSuite

Ticketing systems

Job description

The Obama Foundation is seeking a part-time, in-person Workplace Services assistant at the Obama Presidential Center in Jackson Park, Chicago. You will support weekend in-office requests, keep the office orderly, and help ensure a safe, professional staff environment.

You’ll coordinate meeting rooms, manage supplies, assist with vendor scheduling, and handle dock activities with careful attention to safety and efficiency.