Weekend Admissions Coordinator

US Skilled Serve; United States; On-site; USD 30,000 - 39,000; Part time

Job summary

US Skilled Serve is seeking a Weekend Admissions Coordinator for a Skilled Nursing & Subacute Facility in Orange County, CA. This role drives smooth weekend admissions, liaises with hospitals and referral partners, and ensures regulatory-compliant documentation and admissions readiness.

The position emphasizes exceptional customer service, strong organization, and ability to manage multiple departments to support census growth and resident satisfaction, including weekend and holiday coverage.

Qualifications

• Experience in healthcare admissions, skilled nursing, case management, marketing, or customer service.
• Strong communication and interpersonal abilities are essential.
• Ability to multitask, organize, and operate independently.

Responsibilities

• Coordinate and facilitate all weekend admissions and transfers.
• Review referral information for completeness and appropriateness.
• Communicate with hospitals, case managers, discharge planners, physicians, and referral sources.
• Verify admission documents and ensure regulatory compliance.
• Complete admission paperwork and obtain signatures.
• Welcome residents and families with a positive admission experience.
• Coordinate with nursing, therapy, dietary, social services, and other departments.
• Assist with insurance verification and collect demographic and financial info.
• Maintain admission logs, census records, and referral tracking.
• Respond promptly to referral inquiries and admission requests.
• Conduct facility tours for prospective residents and families.
• Assist with marketing and relationship-building with referral sources.
• Support weekend census management and bed availability tracking.
• Ensure admissions comply with policies, state regulations, and federal guidelines.
• Support the facility’s mission of resident-centered care.

Skills

Healthcare admissions

Skilled nursing

Case management

Marketing

Customer service

Interpersonal skills

Microsoft Office

EMR / EMR systems

Tools

EMR / EHR systems

Microsoft Office

Job description

Weekend Admissions Coordinator

Skilled Nursing & Subacute Facility – Orange County, CA

Position Summary

We are seeking a dependable, customer-focused Weekend Admissions Coordinator to join our team at a skilled nursing and subacute facility in Orange County. This position plays a critical role in ensuring smooth and timely admissions, providing exceptional customer service to residents, families, hospitals, and referral sources.

The ideal candidate is highly organized, professional, responsive, and committed to maintaining excellent relationships with referral partners while supporting census growth and quality resident care.

This position requires consistent weekend availability, including holidays as needed. Opportunities for professional growth and advancement are available for high-performing individuals.

Schedule

• Weekend position (Saturday and Sunday)
• Holiday coverage required as needed
• Additional weekday hours may be available based on facility needs
• On-call availability may be requested periodically

Essential Duties & Responsibilities

• Coordinate and facilitate all weekend admissions and transfers.
• Review referral information for completeness and appropriateness of admission.
• Communicate with hospitals, case managers, discharge planners, physicians, and referral sources.
• Verify admission documentation and ensure regulatory compliance.
• Complete admission paperwork and obtain required signatures.
• Welcome residents and families and provide a positive admission experience.
• Coordinate with nursing, therapy, dietary, social services, and other departments to ensure admission readiness.
• Assist with insurance verification and collection of required demographic and financial information.
• Maintain accurate admission logs, census records, and referral tracking.
• Respond promptly to referral inquiries and admission requests.
• Conduct facility tours for prospective residents and families when appropriate.
• Assist with marketing and relationship-building efforts with referral sources.
• Participate in weekend census management and bed availability tracking.
• Ensure all admissions are completed in accordance with facility policies, state regulations, and federal guidelines.
• Support the facility’s mission of providing exceptional resident‑centered care.

Qualifications

• Experience in healthcare admissions, skilled nursing, case management, marketing, customer service, or related field preferred.
• Skilled nursing facility experience strongly preferred.
• Knowledge of Medicare, managed care, and insurance authorization processes preferred.
• Strong communication and interpersonal skills.
• Ability to multitask and work independently.
• Excellent organizational and time‑management abilities.
• Proficiency with Microsoft Office and electronic medical records.
• Professional appearance and demeanor.
• Reliable transportation and dependable attendance required.

What We Are Looking For

• Consistent and reliable attendance.
• Strong work ethic and sense of accountability.
• Positive attitude and team‑oriented approach.
• Ability to build relationships with referral partners and families.
• Commitment to excellent customer service and resident satisfaction.
• Flexibility to assist during holidays and periods of high census activity.

Compensation & Growth Opportunities

• Competitive hourly wage based on experience.
• Merit-based compensation and performance incentives.
• Opportunities for career advancement into admissions, business development, marketing, or leadership roles.
• Supportive team environment focused on professional development and success.

Join our team and help make a difference by ensuring a smooth transition for residents and families while contributing to the continued growth and success of our facility.