Wedding & Events Rental Coordinator

Audubon Society of Western PA

United States

On-site

USD 38,000 - 70,000

Full time

3 days ago

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Job summary

Audubon Society of Western PA is seeking a Rental Coordinator to support facility rental operations across a nature-park setting. The role is hands-on, focusing on customer service, turning inquiries into bookings, and coordinating vendor and staff management.

The coordinator will oversee private rental operations, manage inquiries and bookings, track rental performance metrics, and hire/train staff. Responsibilities include site tours, calendars, vendor relations, and seasonal staffing

Qualifications

Minimum associate’s degree or 10+ years of related experience.
Non-profit event coordination experience preferred.

Responsibilities

Oversee private rental operations and bookings.
Manage inquiries, bookings, and rental performance metrics.
Hire, train, and schedule event staff; maintain records.
Submit facility maintenance requests and manage calendars.
Plan site tours, open houses, and look-overs for weddings and non-wedding rentals.
Support marketing input for rental offerings and vendor open houses.
Maintain partner relationships with wedding vendors and caterers.
Identify public touchpoints and mitigate issues at events.
Represent the organization’s mission to clients, vendors, and the public.
Provide event-staff coverage during peak season (May–October).