Nature Park Events & Rentals Lead

Breathe Project; Butler (Butler County); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health insurance

Retirement plan with 3% employer match

Paid holidays

Paid Time Off

Sabbatical leave

40% employee discount at the Beechwood

Nature Store

Job summary

Audubon Society of Western Pennsylvania in Butler, PA seeks a Rental Coordinator to lead Succop Nature Park rentals and related events. You will manage wedding and private rentals, contracts, inquiries, and cross-site coordination with ASWP staff to maximize bookings and revenue.

You will develop vendor relationships, supervise event staff, and collaborate with ASWP’s Education and Marketing teams. A flexible schedule, on-site presence, and travel between ASWP sites are expected.

Qualifications

• A minimum of an Associate's Degree or 10 plus years of experience related to the needs of the position. Preferred experience in nonprofit management or a field related to customer service.
• Minimum 4 years of progressive experience in facility rentals, weddings, and/or events.
• Demonstrated communication and relationship building skills with the ability to prioritize, negotiate, and work with a variety of internal and external stakeholders.
• Must be able to work a flexible schedule, with Tuesday-Saturday 8:45am-5:15pm; during active wedding season, flexibility for evenings.
• Access to a reliable vehicle and willingness to travel among ASWP sites required.

Responsibilities

• Coordinating all aspects of facility rental operations at Succop Nature Park including wedding and other rental bookings, contract creation, and communications with customers.
• Tracking and regular reporting of inquiries, bookings, revenue, and other metrics.
• Hiring, training, and scheduling of Event Staff.
• Maintaining supplies and providing facility maintenance and repair requests to the Facility Steward at Succop Nature Park.
• Managing proper electronic and paper files for all Succop Nature Park rentals.
• Planning and scheduling Initial Look Open Houses for interested engaged couples and providing individual tours when needed.
• Planning and scheduling opportunities for booked couples to revisit the site as they are planning their wedding.
• Providing input and recommendations to support marketing of rentals.
• Scheduling initial looks for non-wedding rentals in coordination with the Butler Centers Coordinator.
• Assisting with rentals at Buffalo Creek Nature Park when Center Coordinator or Centers Director is away or as needed.

Skills

Customer service

Vendor management

Staff scheduling

Event coordination

Communication skills

Storytelling

Education

Associate's Degree

Job description

Audubon Society of Western Pennsylvania in Butler, PA seeks a Rental Coordinator to lead Succop Nature Park rentals and related events. You will manage wedding and private rentals, contracts, inquiries, and cross-site coordination with ASWP staff to maximize bookings and revenue.

You will develop vendor relationships, supervise event staff, and collaborate with ASWP’s Education and Marketing teams. A flexible schedule, on-site presence, and travel between ASWP sites are expected.