Venue & Events Coordinator

NOVA Parks; Vienna (VA); On-site; USD 23,000 - 32,000; Full time

Job summary

NOVA Parks in Vienna, VA is seeking a Venue Coordinator to assist with planning, coordinating, and executing an operational management plan for our event rental sites.

The role will respond to inquiries, coordinate with in-house and outside staff, promote facilities, reserve spaces, and help with marketing outreach and sales leads. Evening/weekend availability is required during wedding season.

Qualifications

• High school diploma.
• Flexible schedule incl. weekends (wedding season).
• Custodial duties: cleaning restrooms, stocking supplies, event prep and cleanup.
• Event facility management knowledge (preferred).
• Marketing concepts and promotion plan knowledge.
• Reservation practices knowledge.
• Basic event catering knowledge.
• Ability to build relationships with coworkers and vendors.
• Strong problem identification and action initiation.
• Excellent public relations and communication skills.
• Computer skills and basic software knowledge.
• Valid driver's license with clean record.
• Evenings/weekends availability for events.
• Food service certification obtainable.
• CPR and First Aid certification obtainable.
• Regular and predictable attendance.

Responsibilities

• Respond to inquiries about NOVA Parks rental facilities.
• Work with in-house site, catering staff and outside event staff.
• Assist with wedding shows, open houses, and facility marketing outreach.
• Provide information on various events.
• Reserve space/facility and ensure readiness for events.
• Liaise between renters and NOVA Parks; oversee events.
• Ensure timely cleaning of facilities before and after use.
• Respond to reservation inquiries and book reservations.
• Promote rental facilities and options to clients.
• Develop new sales leads.
• Communicate needs for reservations and payments with management.
• Receive payments, issue receipts, prepare docs.
• Generate reservation permits and contracts.
• Prepare correspondence/reports on PC.
• Compile activity reports: bookings, deposits, payments, leads.
• Order and maintain necessary supplies.
• Prepare various statistical reports.

Skills

Event coordination

Customer service

Communication

Marketing concepts

Relationship building

Education

High School Diploma

Job description

NOVA Parks in Vienna, VA is seeking a Venue Coordinator to assist with planning, coordinating, and executing an operational management plan for our event rental sites.

The role will respond to inquiries, coordinate with in-house and outside staff, promote facilities, reserve spaces, and help with marketing outreach and sales leads. Evening/weekend availability is required during wedding season.