Wedding & Events Coordinator I — Sales & Planning Pro

Downtown Boulder Partnership; Temecula (CA); On-site; USD 30,307 - 38,572; Full time

Benefits offered by this job

Medical, Vision, Dental Plans

401K Matching

Accrued Paid Time Off

2 paid Holidays

Job summary

Ponte Family Estate Winery in Temecula, CA seeks a Weddings & Events Coordinator I to sell, detail and coordinate weddings and events, ensuring guests’ expectations are exceeded. You’ll handle inquiries, tours, deposits and payments per contract, while supporting other departments’ events as needed.

The role requires at least 2 years in wedding sales/coordination, strong hospitality knowledge, and proficiency with Excel, Word, Outlook, TripleSeat and WebRez.

Qualifications

• Must have a minimum of 2 years of wedding sales and coordinating related experience.
• Experience selling weddings, function space and food and beverage.
• Solid knowledge of sales principles, techniques, and practices common in the hospitality industry.
• Demonstrate ability to achieve and exceed sales goals by effectively negotiating and closing contracts.
• Ability to handle client challenges and remain composed and graceful under pressure.

Responsibilities

• Receive, review, and respond to all inquiries for special events and weddings.
• Convert prospective clients into committed customers through on-site visits/meetings, property tours and proactive communication.
• Responsible for initial deposit, progress payments, and final payments as outlined in the contract and per standard operating procedures.
• Assist in the selling/planning of other departments’ events, as needed, and directed by the Director of Sales and Special Events.
• Maintain well-organized event records.
• Attend sales meetings and weekly banquet event order meetings.
• Maintain positive and productive relationships with internal departments and operations.
• Develop and distribute all communications related to the planning and execution of group functions, including but not limited to banquet event orders (BEO’s) and room sets according to the established guidelines.
• Participate in rehearsals, weddings, and events.
• Provide the results of the wedding surveys to management.
• Any other tasks as assigned by your Manager.
• Understand and adhere to the Ponte values, safety, and service standards.
• Understand and adhere to environmental standards set by the winery.

Skills

Wedding sales

Event coordination

Client communication

Organization

Hospitality knowledge

Face-to-face presentation

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

TripleSeat

WebRez

Job description

Ponte Family Estate Winery in Temecula, CA seeks a Weddings & Events Coordinator I to sell, detail and coordinate weddings and events, ensuring guests’ expectations are exceeded. You’ll handle inquiries, tours, deposits and payments per contract, while supporting other departments’ events as needed.

The role requires at least 2 years in wedding sales/coordination, strong hospitality knowledge, and proficiency with Excel, Word, Outlook, TripleSeat and WebRez.