Wedding Event Lead & On-Site Coordinator

Sun Hill Properties, Inc.; Los Angeles (CA); On-site; USD 70,000 - 75,000; Full time

Benefits offered by this job

401(k) with company matching

Hilton employee travel discount

Medical insurance

Dental insurance

Vision insurance

Job summary

Sun Hill Properties, Inc. is seeking a Wedding Event Manager in Los Angeles, CA to plan, detail, and execute all assigned group and social events after contracts are signed. You will be the primary client contact from turnover to completion, ensuring flawless service and Hilton-level guest experiences.

The role is non-sales and focuses on event service and operational success, coordinating with hotel departments to deliver the event vision and ensuring post-event follow-up and billing accuracy.

Qualifications

• Bachelor’s Degree or combination of experience and education.
• Minimum of 2-4 Years’ experience in event management.
• Excellent organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Extensive knowledge of event planning and catering requirements.
• Ability to work with clients to determine and anticipate the needs of the event.
• Wedding Market, both outside Caterers/clients and traditional.
• Excellent managerial and supervisory skills.
• Ability to work at a fast pace.
• Extensive knowledge of food hygiene.
• Proficient in Microsoft Office Suite; experience with Delphi, Opera, or similar event management systems.

Responsibilities

• Serve as the liaison between clients and hotel departments, managing all communication from pre-event planning through post-event follow-up.
• Conduct pre-conference meetings and site visits with clients and internal stakeholders.
• Ensure timely responses to all client inquiries and needs.
• Create comprehensive Banquet Event Orders (BEOs), diagrams, and event resumes.
• Coordinate all aspects of the event including food & beverage, room setups, audio-visual needs, billing, and vendor logistics.
• Ensure alignment between client expectations and operational delivery.
• Provide on-site support during events, ensuring seamless execution and client satisfaction.
• Act as the main contact during the event for both the client and hotel operations teams.
• Monitor service standards and make real-time adjustments to ensure quality.

Skills

Organizational skills

Communication

Event planning

Client management

Wedding market

Supervision

Fast-paced

Food hygiene

MS Office

Delphi/Opera

Education

Bachelor’s Degree

Tools

MS Office

Delphi/Opera

Job description

Sun Hill Properties, Inc. is seeking a Wedding Event Manager in Los Angeles, CA to plan, detail, and execute all assigned group and social events after contracts are signed. You will be the primary client contact from turnover to completion, ensuring flawless service and Hilton-level guest experiences.

The role is non-sales and focuses on event service and operational success, coordinating with hotel departments to deliver the event vision and ensuring post-event follow-up and billing accuracy.