Wedding Coordinator

Jobtailor; Virginia (IL); On-site; USD 42,000 - 66,000; Full time

Job summary

Jobtailor is seeking an experienced wedding planner to manage day-of coordination, vendor liaison, and client advocacy. You will oversee timelines, logistics, and on-site problem-solving to deliver a seamless guest experience.

Responsibilities include leading the ceremony rehearsal, directing setup across ceremony and reception, greeting vendors, and coordinating details from arrival to breakdown. Weekend work, strong communication, and physical readiness are essential.

Qualifications

• Weekend work is essential.
• 2 years of wedding planning or event planning experience.
• Strong communication and detail orientation.
• Reliable transportation.
• Ability to lift 30 lbs.

Responsibilities

• Attend final details calls with clients ~6 weeks before the wedding to confirm logistics.
• Lead and facilitate ceremony rehearsal the day before the wedding, ensuring timing and cues.
• Serve as the primary on-site advocate for the couple with a calm, solutions-focused presence.
• Oversee ceremony and reception setup in line with the design and playbook.
• Manage full wedding day execution from vendor arrival through breakdown.
• Greet, direct, and be the main contact for all vendors.
• Communicate setup instructions clearly to vendors.
• Coordinate placement of escort cards, menus, table numbers, favors, guest book, and decor.
• Support the wedding party and family with timing cues and day-of needs.
• Ensure end-of-event items are packed and accounted for.
• Proactively manage and resolve issues to maintain a smooth guest experience.

Skills

Wedding Planning

Event Coordination

Vendor Management

Communication Skills

Detail Orientation

Job description

• Attend a final details call with clients approximately 6 weeks prior to the wedding to confirm logistics, timeline, and expectations
• Lead and facilitate the ceremony rehearsal on the day prior to the wedding, ensuring all participants are confident in timing, processional flow, and key cues
• Serve as the primary advocate for the couple onsite - maintaining a calm, solutions-focused presence and supporting them through any challenges that arise
• Oversee ceremony and reception setup in alignment with the event design and our day-of execution playbook
• Manage full wedding day execution from initial vendor arrival through final breakdown at the end of the evening
• Greet, direct, and act as the main point of contact for all vendors
• Communicate setup instructions clearly to vendors to ensure alignment with the event plan
• Coordinate and assist with placement of personal and event details including escort cards, menus, table numbers, favors, guest book, and décor elements
• Support the wedding party and family members with guidance, timing cues, and any day-of needs
• Ensure all end-of-event items (gifts, guest book, personal décor, etc.) are properly packed and accounted for
• Proactively manage and resolve any issues or last-minute changes to maintain a smooth guest experience

Requirements

• Ability to work weekends is essential
• Must have 2 years experience as a wedding planner or event planner
• Must have strong communication skills and be detail oriented
• Must have reliable transportation
• Must be able to carry and lift 30 lbs.

Core Competencies

Demonstrates expertise in wedding planning and event execution, with a focus on logistics management, vendor coordination, and client advocacy. Strong communication and problem-solving skills are essential for ensuring a seamless guest experience.

Highest-signal resume keywords

• Wedding Planning Experience
• Event Execution Management
• Strong Communication Skills
• Detail Oriented
• Vendor Coordination

Hard Skills

• Logistics Management
• Event Setup CoordinationTimeline Management
• Problem Resolution
• Guest Experience Management

Soft Skills

• Calm Presence
• Solutions-Focused Attitude
• Guidance and Support

Industry Keywords

• Wedding Coordination
• Event Planning
• Ceremony Rehearsal
• Vendor Management
• Event Design Alignment