Wedding Coordinator

Leigh & Co. Events; San Jose (CA); Hybrid; USD 4,062 - 4,865; Part time

Job summary

Leigh & Co. Events, located in San Jose, California, is seeking a Lead Wedding Coordinator for the 2026 season. This contract role allows for flexible scheduling and involves managing all aspects of weddings from logistics to execution. Candidates must have 2 years of experience and strong communication skills, as well as the ability to lift 30 lbs. Training is provided.

The position is project-based with compensation of $400 for 10-12 hours of work. Join a fast-growing team dedicated to creating unforgettable events.

Qualifications

• 2 years experience as a wedding planner or event planner.
• Reliable transportation.
• Ability to carry and lift 30 lbs.

Responsibilities

• Attend a final details call with clients approximately 6 weeks prior to the wedding.
• Lead and facilitate the ceremony rehearsal on the day prior to the wedding.
• Serve as the primary advocate for the couple onsite.
• Oversee ceremony and reception setup.
• Manage full wedding day execution.
• Greet, direct, and act as the main point of contact for all vendors.
• Communicate setup instructions clearly to vendors.
• Coordinate and assist with placement of personal and event details.
• Support the wedding party and family members with guidance.
• Ensure all end-of-event items are properly packed and accounted for.
• Proactively manage and resolve any issues or last-minute changes.

Skills

Strong communication skills

Detail-oriented

Ability to work weekends

Job description

Overview

Leigh & Co. Events is a fast-growing wedding planning company – we are looking for planners. We provide wedding design, wedding coordination, and planning services for engaged couples. The Lead Wedding Coordinator position is an exciting opportunity for those looking to be a wedding planner. This position is a contract role and you can pick your own schedule! Training is provided. Pay is $400 for a total of 10-12 hours and is paid per project. We’re looking for individuals to join for the 2026 season and beyond.

Responsibilities

• Attend a final details call with clients approximately 6 weeks prior to the wedding to confirm logistics, timeline, and expectations.
• Lead and facilitate the ceremony rehearsal on the day prior to the wedding, ensuring all participants are confident in timing, processional flow, and key cues.
• Serve as the primary advocate for the couple onsite – maintaining a calm, solutions‑focused presence and supporting them through any challenges that arise.
• Oversee ceremony and reception setup in alignment with the event design and our day‑of execution playbook.
• Manage full wedding day execution from initial vendor arrival through final breakdown at the end of the evening.
• Greet, direct, and act as the main point of contact for all vendors.
• Communicate setup instructions clearly to vendors to ensure alignment with the event plan.
• Coordinate and assist with placement of personal and event details including escort cards, menus, table numbers, favors, guest book, and décor elements.
• Support the wedding party and family members with guidance, timing cues, and any day‑of needs.
• Ensure all end‑of‑event items (gifts, guest book, personal décor, etc.) are properly packed and accounted for.
• Proactively manage and resolve any issues or last‑minute changes to maintain a smooth guest experience.

Requirements

• Ability to work weekends is essential.
• Must have 2 years experience as a wedding planner or event planner.
• Must have strong communication skills and be detail oriented.
• Must have reliable transportation.
• Must be able to carry and lift 30 lbs.