Wedding Planner

Jobtailor; Wilmington (NC); On-site; USD 35,000 - 55,000; Full time

Job summary

Jobtailor is seeking an experienced wedding planner/event planner to lead day-of execution, coordinate ceremonies and receptions, and serve as the main onsite advocate for the couple.

You will manage vendor relations, timelines, setup, and guest experience, including escort cards, menus, decor, and handling last-minute changes with a calm, solutions-focused approach.

Qualifications

• Ability to work weekends is essential.
• Must have 2 years experience as a wedding planner or event planner.
• Must have strong communication skills and be detail oriented.
• Must have reliable transportation.
• Must be able to carry and lift 30 lbs.

Responsibilities

• Attend a final details call with clients approximately 4-6 weeks prior to the wedding to confirm logistics, timeline, and expectations
• Lead and facilitate the ceremony rehearsal on the day prior to the wedding, ensuring all participants are confident in timing, processional flow, and key cues
• Serve as the primary advocate for the couple onsite - maintaining a calm, solutions-focused presence and supporting them through any challenges that arise
• Oversee ceremony and reception setup in alignment with the event design and our day-of execution playbook
• Manage full wedding day execution from initial vendor arrival through final breakdown at the end of the evening
• Greet, direct, and act as the main point of contact for all vendors
• Communicate setup instructions clearly to vendors to ensure alignment with the event plan
• Coordinate and assist with placement of personal and event details including escort cards, menus, table numbers, favors, guest book, and décor elements
• Support the wedding party and family members with guidance, timing cues, and any day-of needs
• Ensure all end-of-event items (gifts, guest book, personal décor, etc.) are properly packed and accounted for
• Proactively manage and resolve any issues or last-minute changes to maintain a smooth guest experience

Job description

• Attend a final details call with clients approximately 4-6 weeks prior to the wedding to confirm logistics, timeline, and expectations


• Lead and facilitate the ceremony rehearsal on the day prior to the wedding, ensuring all participants are confident in timing, processional flow, and key cues


• Serve as the primary advocate for the couple onsite - maintaining a calm, solutions-focused presence and supporting them through any challenges that arise


• Oversee ceremony and reception setup in alignment with the event design and our day-of execution playbook


• Manage full wedding day execution from initial vendor arrival through final breakdown at the end of the evening


• Greet, direct, and act as the main point of contact for all vendors


• Communicate setup instructions clearly to vendors to ensure alignment with the event plan


• Coordinate and assist with placement of personal and event details including escort cards, menus, table numbers, favors, guest book, and décor elements


• Support the wedding party and family members with guidance, timing cues, and any day-of needs


• Ensure all end-of-event items (gifts, guest book, personal décor, etc.) are properly packed and accounted for


• Proactively manage and resolve any issues or last-minute changes to maintain a smooth guest experience

Requirements

• Ability to work weekends is essential


• Must have 2 years experience as a wedding planner or event planner


• Must have strong communication skills and be detail oriented


• Must have reliable transportation


• Must be able to carry and lift 30 lbs.

Core Competencies

Demonstrates expertise in wedding planning and event execution, ensuring seamless coordination and communication with clients and vendors. Capable of managing logistics, timelines, and on-site challenges while maintaining a calm and solutions-focused demeanor.