Wedding Coordinator

Leigh & Co. Events; Napa (CA); Hybrid; USD 63,837 - 83,763; Part time

Job summary

Leigh & Co. Events, based in Napa, California, is seeking a Lead Wedding Coordinator for the 2026 season and beyond. This exciting contract role allows individuals to create their own schedules while providing wedding planning services. Responsibilities include overseeing ceremony setups, managing wedding day execution, and maintaining a calm, solutions-focused presence for clients.

Candidates must have at least 2 years of wedding planning experience, strong communication skills, and be able to work weekends. Training is provided, and pay is $400 per project.

Qualifications

• Must have 2 years experience as a wedding planner or event planner.
• Must have reliable transportation.
• Must be able to carry and lift 30 lbs.

Responsibilities

• Attend a final details call with clients approximately 6 weeks prior to the wedding.
• Lead and facilitate the ceremony rehearsal on the day prior to the wedding.
• Serve as the primary advocate for the couple onsite.

Skills

Strong communication skills

Detail oriented

Ability to work weekends

Job description

Overview

Leigh & Co. Events is a fast-growing wedding planning company – we are looking for planners. We provide wedding design, wedding coordination, and planning services for engaged couples. The Lead Wedding Coordinator position is an exciting opportunity for those looking to be a wedding planner. This position is a contract role and you can pick your own schedule! Training is provided. Pay is $400 for a total of 10-12 hours and is paid per project. We’re looking for individuals to join for the 2026 season and beyond.

Responsibilities

• Attend a final details call with clients approximately 6 weeks prior to the wedding to confirm logistics, timeline, and expectations.
• Lead and facilitate the ceremony rehearsal on the day prior to the wedding, ensuring all participants are confident in timing, processional flow, and key cues.
• Serve as the primary advocate for the couple onsite – maintaining a calm, solutions‑focused presence and supporting them through any challenges that arise.
• Oversee ceremony and reception setup in alignment with the event design and our day‑of execution playbook.
• Manage full wedding day execution from initial vendor arrival through final breakdown at the end of the evening.
• Greet, direct, and act as the main point of contact for all vendors.
• Communicate setup instructions clearly to vendors to ensure alignment with the event plan.
• Coordinate and assist with placement of personal and event details including escort cards, menus, table numbers, favors, guest book, and décor elements.
• Support the wedding party and family members with guidance, timing cues, and any day‑of needs.
• Ensure all end‑of‑event items (gifts, guest book, personal décor, etc.) are properly packed and accounted for.
• Proactively manage and resolve any issues or last‑minute changes to maintain a smooth guest experience.

Requirements

• Ability to work weekends is essential.
• Must have 2 years experience as a wedding planner or event planner.
• Must have strong communication skills and be detail oriented.
• Must have reliable transportation.
• Must be able to carry and lift 30 lbs.