Wedding Coordinator

First Presbyterian Church of San Antonio; San Antonio (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

First Presbyterian Church of San Antonio is seeking a Wedding Coordinator to manage weddings and related events for engaged couples. The role involves scheduling ceremonies and rehearsals, coordinating with pastors and the wedding party, and ensuring policy compliance for all involved parties and vendors.

The coordinator will gather programs, licenses, and payments, oversee the wedding party's schedule, and step in for outside coordinators when needed.

Qualifications

• Education: Undergraduate degree or equivalent experience.
• Work Experience: Three or more years of experience in a related field.
• Excellent communication skills, both verbal and written.
• Detail oriented and excellent organizational skills.
• Must be willing to work evenings and weekends as necessary.
• Proven experience with MS Word, Excel, Publisher and Outlook.

Responsibilities

• Communicates in a timely manner with engaged couples.
• Schedules weddings and rehearsals and other related appointments.
• Coordinates with pastors who are requested for weddings.
• Ensures that FPC policies are understood and followed by the couple and their wedding party, family members and vendors.
• Obtains necessary information (programs, marriage license, etc.) as well as payments.
• Manages the wedding party’s schedule at FPC.
• Assumes responsibility for implementing rehearsal and wedding schedules and details in place of outside coordinators or family members.
• Coordinates details with photographers, videographers, florists, musicians, FPC staff (musicians, pastors, sound and facilities) and any other consultants.
• Trains and coordinates ushers as necessary.
• Recruits and trains assistant coordinators as necessary.
• Other responsibilities as assigned by the Executive Associate Pastor.

Skills

Excellent communication

Detail oriented

Willing to work evenings/weekends

MS Word

MS Excel

MS Publisher

MS Outlook

Education

Undergraduate degree or equivalent experience

Tools

MS Word

MS Excel

MS Publisher

MS Outlook

Job description

JOB SUMMARY

MINIMUM SKILLS AND QUALIFICATIONS

• Education: Undergraduate degree or equivalent experience.
• Work Experience: Three or more years of experience in a related field.
• Excellent communication skills, both verbal and written.
• Detail oriented and excellent organizational skills.
• Must be willing to work evenings and weekends as necessary.
• Proven experience with MS Word, Excel, Publisher and Outlook.

DESIRABLE SKILLS

• People skills including patience, a willingness to listen, and the ability to manage a wide variety of people.
• A willingness to “go the extra mile” when needed and the ability to make decisions “on the spot”.

PRIMARY RESPONSIBILITIES

• Communicates in a timely manner with engaged couples.
• Schedules weddings and rehearsals and other related appointments.
• Coordinates with pastors who are requested for weddings.
• Ensures that FPC policies are understood and followed by the couple and their wedding party, family members and vendors.
• Obtains necessary information (programs, marriage license, etc.) as well as payments.
• Manages the wedding party’s schedule at FPC.
• Assumes responsibility for implementing rehearsal and wedding schedules and details in place of outside coordinators or family members.
• Coordinates details with photographers, videographers, florists, musicians, FPC staff (musicians, pastors, sound and facilities) and any other consultants.
• Trains and coordinates ushers as necessary.
• Recruits and trains assistant coordinators as necessary.
• Other responsibilities as assigned by the Executive Associate Pastor.

REPORTS TO: The Senior Pastor

SUPERVISES: Assistant Wedding Coordinators (as necessary)