Wedding Coordinator

Immanuel Church; Lakeside Park (KY); On-site; USD 32,000 - 48,000; Full time

Job summary

Immanuel Church in Northern Kentucky seeks a Wedding Coordinator to serve as the primary liaison between engaged couples and the church, coordinating planning, logistics, and facility use in alignment with church policies.

The coordinator collaborates with pastors, musicians, custodial staff, and vendors; maintains calendars, communicates timelines, and ensures events run smoothly while representing the church on-site.

Qualifications

• Experience coordinating weddings or church events.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal abilities.

Responsibilities

• Serve as the primary contact for engaged couples considering Immanuel Church for their ceremony.
• Review church wedding policies and determine eligibility with couples.
• Assist couples in completing the Wedding Application for pastoral review.
• Schedule facilities and maintain the church calendar to avoid conflicts.
• Develop and communicate rehearsal and wedding-day timelines to staff and volunteers.
• Oversee rehearsals and act as on-site church representative during the wedding.

Skills

Organizational skills

Interpersonal skills

Team collaboration

Attention to detail

Service-oriented

Calm under pressure

Church ceremonies familiarity

Job description

Immanuel Church is a large church in Northern Kentucky. The Wedding Coordinator position is part of our administration and operations team. The Wedding Coordinator serves as the primary liaison between the church and couples seeking to hold their wedding ceremony at the church. This position reports directly to the Executive Minister and Administrator and secondarily to the Music Minister.

The Wedding Coordinator position coordinates all aspects of wedding planning and logistics related to the church facility, ensuring that ceremonies are conducted in accordance with church policies and that all details are organized and communicated effectively. This position does not function as the couple’s personal wedding planner or day-of coordinator for off-site activities, receptions, transportation, decorating, photography scheduling, or vendor management beyond church policies and facility use.

PRIMARY JOB RESPONSIBILITIES:

1. 1. Wedding Inquiry and Approval Process
   • a. Serve as the primary point of contact for engaged couples interested in holding their wedding ceremony at Immanuel Church.
   • b. Communicate with prospective couples to review church wedding policies and determine eligibility based on established criteria.
   • c. Assist couples in completing the Wedding Application and ensure all required information is submitted for pastoral review and approval.
   • d. Communicate approval status and next steps to the couple.
2. 2. Facility Scheduling and Coordination
   • a. Submit requests for the reservation of church facilities, including the sanctuary, rehearsal spaces, dressing rooms, and other designated areas.
   • b. Ensure all wedding-related events are accurately entered and maintained on the church calendar.
   • c. Coordinate scheduling with church staff to avoid conflicts and ensure facility availability.
   • d. Develop and communicate the rehearsal and wedding-day timeline to all participating church staff and volunteers.
3. 3. Wedding Planning and Preparation
   • a. Meet with the bride and groom approximately three months prior to the wedding date to review and finalize ceremony details.
   • b. Coordinate with pastors, musicians, custodial staff, audio/visual personnel, and other church staff as needed.
   • c. Work closely with florists, photographers, videographers, and other vendors to ensure compliance with church guidelines and smooth execution of wedding plans.
   • d. Confirm timelines, facility access, setup requirements, and special arrangements.
4. 4. Event Oversight
   • a. Attend and oversee wedding rehearsals as needed.
   • b. Serve as the on-site church representative on the wedding day.
   • c. Develop and communicate the rehearsal and wedding-day timeline to all
   • d. participating church staff and volunteers.
   • e. Exercise sound judgement to resolve any wedding-related issues that arise before, during, or immediately following the ceremony.
   • f. Ensure that church facilities are used appropriately and left in acceptable condition after the event.
5. 5. Communication and Administration
   • a. Maintain accurate wedding records, schedules, and correspondence.
   • b. Provide timely communication to couples, church staff, pastors, and vendors.
   • c. Ensure all parties involved are informed of schedules, expectations, and responsibilities.

SPIRITUAL QUALIFICATIONS:

1. 1. Be a growing Christian, deepening his/her personal relationship with Jesus Christ, as Savior and Lord, and modeling this faith relationship to others (1 Timothy 3:1-13). This must include a visible commitment to prayer, submission to the authority of Scripture, and dedication to living out the truth of God’s Word (2 Tim 3:16).
2. 2. Be willing to support realization of the church’s vision, mission, core values, and biblical priorities.

COMPETENCIES AND TRAITS:

1. 1. Strong organizational and project management skills.
2. 2. Excellent interpersonal and communication abilities.
3. 3. Ability to work collaboratively with couples, church staff, volunteers, and vendors.
4. 4. Attention to detail and ability to manage multiple tasks simultaneously.
5. 5. Professional, welcoming, and service-oriented demeanor.
6. 6. Ability to remain calm and adaptable in fast-paced event situations.
7. 7. Familiarity with church operations and wedding ceremony procedures preferred.

TIME COMMITMENT

Hours will vary based on the wedding schedule and seasonal demand. Evening and weekend availability is required for rehearsals and wedding ceremonies.

PHYSICAL DEMANDS:

1. 1. Stand or sit for prolonged amounts of time
2. 2. Walk, bend, twist, and kneel
3. 3. Climb up and down stairs
4. 4. Transportation to and from work location

WORK ENVIRONMENT:

1. 1. All work is completed in person at our Lakeside Park Campus
2. 2. Weekend availability for funerals, weddings, conferences, Upward Basketball, etc.

This list is not all-inclusive and is intended to be a guideline. The Senior Pastor, Executive Minister and Administrator (and/or SPR/Finance/Trustees) may add to or modify as appropriate (items are not necessarily in order of importance).