Water Loss & Reconstruction Project Administrator

FirstService Residential; Oakland (CA); On-site; USD 41,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, and vision plans

401K match

Paid time off and holidays

Tuition reimbursement

Job summary

FirstService Residential in Oakland, CA seeks a highly organized Project Administrator to support a busy project management team, including water loss mitigation, documentation, budgeting, and scheduling.

The role requires strong communication and organizational skills, travel to project sites, and independent work. You will create RFPs, SOPs, and project communications while maintaining Trello boards and project plans.

Qualifications

• Associates or bachelor's degree in Construction Management, Business Administration, Communications, or related field preferred but not required.
• Minimum one year of related experience in project management and/or property management preferred.
• Experience in writing SOPs and proficient with MS Office.

Responsibilities

• Contributes to and supports project goals through routine tasks and processes.
• Travel to project sites to document progress and answer questions from clients.
• Process and maintain project documentation such as agreements and work orders.
• Assist with requisitions, status reports, change orders, and invoices.
• Support PM processes and coordinate project requirements, schedules, and budgets.
• Maintain project databases and Trello boards; create and manage plans and timelines.
• Assist in building evaluations, due diligence, and audit reports; contribute to project close-out.
• Write and maintain SOPs for assigned projects and coordinate stakeholder communications.

Skills

Organization

Administrative support

Client relations

Oral & written communication

Detail-oriented

Problem solving

Education

Associates or Bachelor's in Construction Management, Business Administration, Communications or related field

Tools

Trello

Microsoft Office

Job description

FirstService Residential in Oakland, CA seeks a highly organized Project Administrator to support a busy project management team, including water loss mitigation, documentation, budgeting, and scheduling.

The role requires strong communication and organizational skills, travel to project sites, and independent work. You will create RFPs, SOPs, and project communications while maintaining Trello boards and project plans.