Water Infrastructure Project Coordinator

Ramboll Group; New York (NY); On-site; USD 61,000 - 77,000; Full time

Job summary

Ramboll Group in New York City is seeking a Project Support Specialist to provide intermediate-level project coordination, document control, and administrative support for municipal water and wastewater infrastructure construction projects.

You will support project managers, field staff, and stakeholders, maintain audit-ready records, track actions, and assist in reporting and communications across multiple workstreams.

Qualifications

• High school diploma required.
• 3–5 years of experience in project support, project coordination, construction administration, document control, or a similar role.
• Experience supporting infrastructure, municipal water/wastewater, civil construction, engineering, or consulting projects.
• Working knowledge of construction-phase documentation such as RFIs, submittals, meeting minutes, change documentation, project logs, and closeout records.
• Proficiency in Microsoft Office Suite and project tracking or document management systems.
• Strong organizational and communication skills with the ability to manage multiple priorities and deadlines independently.

Responsibilities

• Provide day-to-day project coordination and administrative support for active municipal water/wastewater projects, including support across multiple project workstreams.
• Assist project teams with tracking schedules, milestones, deliverables, risks, action items, and documentation requirements.
• Maintain project documentation, including correspondence, meeting minutes, submittal logs, RFI logs, change tracking logs, contractor documentation, and closeout records.
• Prepare, format, and distribute reports, dashboards, status updates, meeting materials, presentations, and client-facing documentation.
• Coordinate meetings with internal teams, clients, contractors, regulatory agencies, and stakeholders, including scheduling, agenda preparation, documenting key decisions, and following up on action items.
• Monitor project inboxes, communications, and workflow systems to support timely responses, accurate documentation, and escalation of urgent matters.

Skills

Project coordination

Document control

Administrative support

Communication

Multitasking

Education

High school diploma

Associate or bachelor’s degree in engineering, business administration, project management, communications, engineering support, or a related field

Tools

Trimble Unity Construct (e-Builder)

Unifier

Autodesk Construction Cloud

Procore

Job description

Ramboll Group in New York City is seeking a Project Support Specialist to provide intermediate-level project coordination, document control, and administrative support for municipal water and wastewater infrastructure construction projects.

You will support project managers, field staff, and stakeholders, maintain audit-ready records, track actions, and assist in reporting and communications across multiple workstreams.